Payroll Supervisor

Do You Want a Entrepreneurial Environment Where You Can Grow?

Join ALC, a fast-growing, fully remote CFO Advisory, Outsourced Accounting, and HR Services firm. We are on a mission to 'WOW professionally and CARE personally' by providing expert guidance, people centric service, and custom solutions. We believe the combination of unmatched strategic thinking and experience, coupled with a caring human touch, is the key to success and allows us to bring clarity, confidence, and peace of mind to the growing organizations and business leaders we serve.

We're Seeking:

• Tech-savvy payroll enthusiasts eager to support entrepreneurial businesses.
• Professionals valuing systematic approaches, coupled with creativity to find a solution that fits best.
• Those craving diversity in tasks and a collaborative team environment.
• Strong strategic thinker looking for an opportunity to contribute to a growing business.

Who We Are:

We are a passionate team serving privately held, entrepreneurial businesses across the U.S. Our domains span property management, real estate, data management, professional services, non-profits, and more.

Core Values We Live By:

• Speak Your Truth
• Get Sh*t Done
• Team Up
• Be Curious
• Choose Joy

As the Payroll Supervisor, you will be responsible for overseeing payroll operations for multiple clients across various industries. You will have a keen eye for detail, deep knowledge of payroll compliance, and the ability to establish and maintain best practices that ensure accuracy, compliance, and minimal risk. You will work closely with other members of the finance and HR teams to provide an excellent payroll experience.

The Payroll Supervisor will be instrumental in ensuring that ALC’s payroll processes not only meet regulatory requirements but also align with our commitment to delivering high-quality, client-focused services that Wow professionally and CARE personally.

Key Responsibilities:

• Manage Payroll Operations: Oversee the full payroll cycle for multiple clients and internally, ensuring timely and accurate payroll processing in compliance with federal, state, and local regulations.  Handle complex payroll issues, ensuring flawless execution. Full cycle payroll responsibilities include (not an exhaustive list):
• State registrations & maintaining proper tax rates
• Entering payroll data
• Calculating wages, benefits, tax deductions, commissions, etc. and collecting proper withholding or garnishments
• Preparing and processing paychecks
• Responding to payroll-related inquiries
• Filing all federal and state payroll tax returns

• Establish Best Practices: Develop, implement, and continuously improve payroll processes and policies to minimize errors, reduce risk, and enhance client satisfaction. Ensure that payroll procedures are streamlined, efficient, and compliant.
• Compliance & Risk Management: Stay current on payroll-related laws and regulations (e.g., federal, state, local, FLSA, FMLA) and ensure full compliance. Mitigate liability and risk by ensuring all payroll activities are in line with ALC's high standards and best practices.
• Client Communication & Relationship Management: Serve as the primary point of contact for clients regarding payroll questions, concerns, and escalations. Build and maintain strong, positive relationships by delivering excellent service with professionalism, empathy, and attention to detail.
• Payroll Reporting & Analytics: Prepare and review client payroll reports, ensuring all information is accurate, clear, and actionable. Work with clients to interpret reports and provide insights into payroll trends and strategic decisions.
• Collaboration Across Teams: Work closely with the HR and accounting teams to ensure seamless integration between payroll, HRIS systems, and accounting functions.
• Continuous Improvement & Problem Solving: Continuously evaluate and refine payroll processes, identifying opportunities for improvement. Take a proactive approach in solving challenges, driving efficiency, and reducing operational risks.
• Audit & Reconciliation: Conduct regular payroll audits, ensuring accuracy, compliance, and internal controls. Lead the payroll reconciliation process for year-end reports, tax filings, and other necessary audits.

The Successful Candidate will demonstrate:

• Technical Payroll Skills: Mastery and ability to train others on payroll best practice.
• Payroll Software Proficiency: Quick ability to learn and train others on payroll/HRIS softwares.
• Critical Thinking & Analysis: Strong critical thinking skills with the ability to solve complex payroll issues that arise.
• Proactive Work Style & Communication: Highly organized, ability to manage multiple clients/workstreams, and effective communicator with clients, vendors, & internal stakeholders.
• Client Service Orientation: Demonstrated ability to effectively manage long-term relationships with clients & vendors and strong commitment to exceptional client service
• People/Team Development: Effective team member with a willingness to help and mentor others. Demonstrated ability to care personally for others.

Requirements

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field
• Minimum of 5 years of payroll experience, extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
• Experience with multi-state payroll and tax regulations, including California
• Proficient in payroll software (e.g., ADP, Paychex, QuickBooks Payroll, etc.)
• Excellent analytical skills, detail oriented with strong organizational skills 
• Excellent communication skills, both verbal and in writing and a professional attitude 
• Must have either a Fundamental Payroll Certification (FPC) or be a Certified Payroll Professional (CPP)
• Proficiency in Microsoft Office applications, particularly Excel.

Benefits

• "Work Wherever" philosophy - independence, freedom and flexibility by working from your home office!!
• Comprehensive benefits including health and dental insurance
• Flexible vacation and a 2-week close at the end of the year!
• 401k match
• Fun, friendly, and collaborative culture that thrives on individual and team accountability

**NOTE: We are extremely dedicated to employee engagement and hiring for the long-term. To that end, our recruiting process includes several assessments and a live test, the results of which will become part of your entire application. Please also note that all applications are viewed by a human being, and screening question answers are considered as part of your application.

Targeted range for this role is $70,000 - $85,000 annually.

How We Determine What We Pay
As a fully remote employer, ALC determines pay for positions using national and industry-specific survey data. We evaluate external equity and the cost of labor/prevailing wage index in the relative marketplace for jobs directly comparable to jobs within our company. Our posted salary range is based on national data and may be refined based on experience.

For new hires, we strive to make competitive offers allowing the new employee room for future growth. Salaries will be based on the applicant’s level of experience, education, and specialized knowledge and skills. Additionally, we consider the external market rate, the amount we have budgeted internally, and internal equity within the company for the same position. An employee/candidate with a stronger skill set will receive higher pay.

a la C.A.R.T.E. Solutions is an Equal Opportunity Employer; employment with ALC is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

All offers of employment at ALC are contingent upon clear results of a thorough background check and your ability to provide proof of eligibility to work in the US.