Grants Specialist

ClimateWorks Foundation: Grants Specialist 

About the Organization

ClimateWorks Foundation is a global organization committed to our mission: to end the climate crisis by amplifying the power of philanthropy. Since our founding in 2008, we have awarded over $1.4 billion in grants to more than 600 organizations advancing climate solutions around the world. We helped grow the field of climate philanthropy to where it stands today, establishing infrastructure, global networks, and momentum for continued growth. Through our Global Programs and Services, we equip philanthropy with global knowledge, networks, and solutions to drive climate progress.

• Scaling solutions: Our collaborative Global Programs — focused on solution areas including carbon dioxide removal, cooling, industry, transportation, and more — produce results that are bending the greenhouse gas emissions curve. From the U.S. to Europe, China, Brazil, and beyond, we collaborate with a diverse community of funders, NGOs, and climate leaders to accelerate just and equitable climate solutions.

• Guiding and supporting funders: Our Global Services provide funders with comprehensive resources to assess, build, evolve, and execute high-impact climate-giving strategies. Our Global Intelligence service equips funders and the climate community with climate insights to pinpoint opportunities for impact and philanthropic insights to help identify investment priorities. We facilitate Global Collaborations that enable funders to increase individual and collective impact. Our Global Grantmaking services enable funders to invest in climate solutions around the world. 

• Fostering collaboration, exploration, and growth: Our collaborative approach and commitment to learning ensures that we continuously explore innovative ideas and emerging opportunities — all with the aim of scaling philanthropy-supported initiatives to help end the climate crisis.

As experts in climate science, public policy, economic and social analysis, and strategic philanthropy, ClimateWorks’ staff understands the multi-faceted challenges and opportunities of climate change. We are researchers, strategists, collaborators, and grantmakers who care passionately about our mission. For more information, please visit www.climateworks.org. 

Department Summary

The Grants Specialist is a member of the Finance & Grants team within the larger Finance & Facilities Department at ClimateWorks Foundation. The department is responsible for all finance and accounting functions, effective grantmaking, and facilities management, and collaborates routinely with all teams and departments at ClimateWorks.

Job Summary

Reporting to a Grants Manager, the Grants Specialist will help ensure the smooth and effective completion of a wide range of programmatic tasks and functions related to grants management. The Grants Specialist will support a wide variety of grants, contracts, and gifts across the Programs team and a variety of global initiatives which together support several million dollars in grantmaking annually. The Grants Specialist should be a detail-oriented, collaborative and self-directed team member with strong time management skills. The Grants Specialist will coordinate closely with ClimateWorks’ Programs and Finance and Grants teams to ensure smooth processing and administration of grants and contracts. 

Essential Tasks  

Grants and Contracts Administration

• Processing and entering data related to grants, contracts, and organizational records using shared resources such as Fluxx, Google Drive, and Salesforce
• Reviewing supporting documents (including budgets and financial statements on grant submissions) to ensure compliance guidelines are met, sometimes working directly with grantees and contractors to resolve issues
• Maintaining metrics for grants and contracts processing
• Coordinating on grantee update reports – sending report reminders, reviewing and compiling reports, and tracking submission metrics 
• Contributing to annual grantmaking forecasts across multiple programs on a monthly basis 
• Providing other grants- and contracts-related assistance as needed
• Acting as first point of contact to frequent internal inquiries regarding grant and contract processing, awards, and amendments, and as a frequent point of contact with grantees and contractors to support grantmaking

Required Qualifications

• 2+ years of relevant work experience is required, ideally in nonprofit grants and contracts administration; experience with international grants and contracts administration a plus
• Experience with a grantmaking database or Salesforce is a requirement; Google Drive, Slack, and Asana, is a plus
• Highly organized and detail-oriented
• Strong analytical and problem-solving skills
• Well-developed interpersonal and teamwork skills; ability to reach out to different organizations within the ClimateWorks network and to interact effectively with diverse profiles at external organizations
• Ability to juggle numerous competing demands and priorities, responding quickly to truly urgent requests
• Bachelor's degree and interest in or experience with environmental issues a plus
• Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision 
• A commitment to a diverse, inclusive and equitable work environment

Compensation 

ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location).

Salary Range (Bay Area / NYC): $80,000 - $88,000 annually

Salary Range (Other US): $76,000 - $80,000 annually

***ClimateWorks strives to create an equitable culture of transparency and fairness.

Location 

ClimateWorks Foundation is based in the San Francisco Financial District. This position is classified as US Flexible. Exceptional candidates can work from the SF office or from other locations; geographic differential applied to compensation based on local cost of labor.

Commitment to Racial and Social Justice

At ClimateWorks Foundation, we are driven by our vision of creating a thriving planet for all living beings for generations to come. We aim to foster an inclusive workplace that values diverse lived experiences and emphasizes the voices of marginalized people — especially Black, Indigenous, and People of Color — who are most vulnerable to climate impacts, and whose voices, ideas, and leadership are crucial to winning the climate fight.

To ensure that we are making meaningful progress, we have made a set of diversity, equity, and inclusion commitments across all dimensions of our work to further our mission and realize our vision. For more information, please visit: Fostering Racial and Social Justice in Pursuit of our Mission

Equal Employment Opportunity

Equal employment opportunity and having a diverse staff are fundamental principles at ClimateWorks Foundation and as such we are committed to creating a diverse and multi-cultural work environment. We strongly encourage and seek applications from women, people of color, and bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. We are committed to providing equal employment opportunities to all employees and applicants without regard to race (including traits historically associated with race), ethnicity, religion, color, sex (including childbirth, breast feeding, and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state, and local laws.

This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.

ClimateWorks Foundation is committed to complying with all laws protecting qualified individuals with disabilities, as well as employees’ religious beliefs and practices. This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment. ClimateWorks Foundation will provide a reasonable accommodation for any known physical or mental disability of a qualified individual and/or employees’ religious beliefs and practices, as required by law.

If you require an accommodation, please notify Human Resources. Once ClimateWorks Foundation is aware of the need for an accommodation, it will engage in an interactive process to identify possible accommodations.

Application Process 

All qualified candidates are encouraged to apply as soon as possible. To be considered for this position, interested candidates must submit a resume and cover letter. This position will remain open until filled.

Employment at the ClimateWorks Foundation is at-will.

Benefits

ClimateWorks offers an excellent benefits package:

Healthcare Plans:

Multiple options available through Kaiser & UHC

• HMO - 100% coverage for employee and dependents
• POS - Employee pays difference beyond HMO coverage (3 out of 4 POS options are at 100% coverage for employee and dependents)
• Dental –100% coverage for employee and dependents
• Vision – 100% coverage for employee and dependents

Fertility Benefit

• Fertility care through Carrot Fertility. Access to on-demand doctor-approved content, pregnancy support, and virtual chats with medical, legal, and regulatory experts.

Disability Benefit (long and short-term)

Life Insurance (3x base salary up to $750k for employee only)

PTO

• 20 days (1st year)
• 25 days (2nd - 8th year)
• 30 days (9th year)

Holidays

• 11 Observed and 2 floating

401k Plan

• After 6 months of service, CWF automatically contributes 9% of gross earnings per pay period to retirement fund*
• After 6 months of service, CWF matches 100% of employee contributions up to a max of 6% of gross earnings per pay period*