Executive Admin Assistant - Latin America Based

Part-Time (Starting at 20 hours per week)

Remote, Latin America based

Who We Are

At Inergize Health, we are a rapidly growing startup in the ecommerce health and wellness industry, celebrated for our innovative product, The Inergize Cold Plunge Tub. Our product is a groundbreaking, all-in-one, portable cold tub that is revolutionizing the rapidly expanding cold-water immersion sector. We have the privilege of engaging with notable personalities such as Drake, Will Smith, and Dustin Johnson. With exciting product developments and VC investments on the horizon, our company promises a bright future.

Mission/Purpose

This role will work directly with Ciaran the CEO to zero email & social media inboxes, booking meetings, planning vacations logistics, research, data entry for health and finances, online ordering, Google Drive organization, outreach, and help out with personal tasks. The EA plays a vital role in streamlining the CEO’s professional and personal life. 

Accountabilities:

1. Email and Calendar Management: Handle incoming emails, unsubscribe from spam, respond to important messages, schedule appointments, manage calendar conflicts and off-site meeting logistics.
2. Personal Tracking and Admin: Input health data into spreadsheets, research and schedule social events, book personal appointments, manage dating app messages, and assist with Instagram outreach.
3. Vacations and Logistics Planning: Research and book flights and accommodations, plan trip itineraries, handle travel bookings and cancellations, maximize travel points, and assist with event planning.
4. Online Ordering and Cost Analysis: Complete cost analysis for most cost effective options. Handle online orders, book cars and eBike parts, manage returns and gifts, track purchases and expenses, and manage Venmo-related financial tasks. 
5. Research: Conduct comprehensive research on new software, insurance, cars, products, and food to identify the most cost-effective options by evaluating reviews, prices, and service levels.

Skills to Excel:

1. Time management and prioritization of tasks to get the most important and time sensitive tasks completed first.
2. Strong Written & Spoken Communication Skills: Effective communication is essential for handling emails, scheduling, calling people and interacting with various parties. 
3. Proactive approach overcome challenges and make suggestions versus waiting for instructions.
4. Detail oriented, organized and diligent - tendency to double check, do clean work, and remove errors ahead of time.
5. Fast learner regarding technology and new software tools. Enjoy learning about and digging into tools to optimize and simplify workflows.

What technical knowledge do you have to perform in your role?

Required

• Google Drive and Google Docs, Sheets 
• Google Calendar 
• Asana (or similar project management software)
• Google Meetings (or similar video call software)
• Slack (or similar messaging software)

Preferred

• Superhuman (email software) 
• ChatGPT (or similar AI system)
• Shopify
• Instagram 

Qualifications (Must haves):

• C1 level English or better
• Experience with email & calendar management 
• Experience with data entry
• Experience with research 

Qualifications (Nice to haves):

• Experience with GMASS, Instagram Scraping Tools (confirmation, follow-ups, rescheduling)
• Experience with email marketing software Klaviyo 
• Experience with outreach methods to influencers/affiliates 
• Experience email lookup software like Rocket Reach 
• Experience tracking and entering sales or marketing metrics
• Experience editing Shopify pages or Clickfunnels 

Part-time

Fully remote (Latin America based)

Starting at 20 hours per week

Most likely hours are 8:00am-12:00pm Monday-Friday

$6-$7 per hour