Entity Filing Clerk

We are seeking a highly organized and detail-oriented Entity Filing Clerk to join our dynamic team. This role demands a meticulous professional capable of managing and filing entity types across all states. The ideal candidate will possess outstanding problem-solving abilities, excel at meeting deadlines, and exhibit a profound commitment to maintaining order and accuracy in all aspects of their work.

• Accurately file and manage entity documents for all states, adhering to specific regulations and guidelines.
• Maintain up-to-date records and databases, ensuring all entity information is accurate and readily accessible.
• Collaborate with legal and administrative teams to gather necessary documentation and information for entity filings.
• Monitor deadlines and prioritize tasks to ensure timely submissions and compliance with state requirements.
• Identify and resolve discrepancies or issues related to entity filings through effective problem-solving skills.
• Assist in the preparation of reports and summaries related to entity filings as required.
• Stay informed of changes in state laws and filing requirements, applying this knowledge to enhance filing processes.
• Provide support to other departments on matters related to entity documentation and compliance.

Requirements

• Prior legal assistant, legal clerk, or entity filing experience preferred. College degree or equivalent required; additional certification in Administrative Assistance or a related field is a plus.
• Proven experience as a Filing Clerk, Legal Administrative Assistant, or similar role.
• Exceptional attention to detail and organizational skills.
• Strong ability to meet deadlines and work under pressure.
• Proficient in MS Office (especially Excel) and database management.
• Excellent problem-solving capabilities.
• Effective communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Knowledge of state-specific entity filing requirements is highly desirable.