Administrative Coordinator

Walnut Way Conservation Corp. is looking for a dedicated Administrative Coordinator to join our team. This role is crucial in ensuring the smooth operation of our daily activities, supporting our mission-driven initiatives, and providing excellent service to our community.

The Administrative Coordinator will be responsible for a variety of tasks including office management, assisting with project coordination, and maintaining communication across different departments. The ideal candidate should exhibit strong organizational skills, attention to detail, and the ability to multitask effectively in a dynamic environment.

As a key support member of our organization, you will help facilitate communications, deal with administrative logistics, and ensure that all operational processes run smoothly, contributing to Walnut Way's vital work in the community.

Essential Duties and Responsibilities

• Manage day-to-day administrative functions, including scheduling meetings, maintaining calendars, and organizing files.
• Act as a point of contact for internal and external communications, providing timely responses and support.
• Assist in coordinating events, workshops, and community outreach initiatives, ensuring logistical needs are met.
• Prepare and edit correspondence, reports, and presentation materials as needed.
• Maintain office supplies and manage inventory to ensure operational efficiency.
• Support the grant writing and reporting process by compiling relevant data and documentation.
• Assist in the onboarding process for new staff, including orientation and training coordination.
• Collaborate with team members on special projects and initiatives to further advance Walnut Way’s mission.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

• Proven experience in an administrative support role, preferably in a nonprofit or community-focused organization.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and familiarity with cloud-based collaboration tools.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Experience in event planning and coordination is a plus.
• Understanding of nonprofit operations and community-oriented initiatives is preferred.
• Bachelor's degree in a related field is a plus, but equivalent experience will be considered.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability