Accounts Payable Specialist

The Accounts Payable Specialist at The Willows Communications plays a crucial role in managing the company’s outgoing payments and ensuring that all financial transactions are processed efficiently and accurately. This position is essential for maintaining strong vendor relationships and supporting the overall financial health of the organization.

Responsibilities

• Processes invoices and expense reports, ensuring accuracy and compliance with company policies and procedures.

• Manages the approval workflow for all accounts payable transactions, liaising with department heads as necessary.

• Prepares and maintains payment runs, ensuring timely payment to vendors while maximizing cash flow.

• Reconciles vendor statements and resolves discrepancies, ensuring all payments are accounted for properly.

• Maintains organized records of all accounts payable transactions, invoices, and supporting documentation.

• Assists in preparing month-end close processes by providing accurate accounts payable data.

• Generates and provides reports on outstanding payables, cash flow, and vendor spending for management review.

• Implements and adheres to internal controls and standard operating procedures to enhance efficiency.

• Responds to vendor inquiries and manages relationships to ensure satisfaction and compliance with payment terms.

• Supports the audit process by providing information and documentation as needed.

Contributes to a positive financial environment by ensuring accuracy and efficiency in accounts payable operations.

Requirements

• Associate's Degree in Accounting, Finance, or a related field; Bachelor's Degree preferred.
• Minimum of 2-3 years of experience in accounts payable or a similar finance role.
• Solid understanding of accounts payable processes, invoice management, and payment processing.

QUALIFICATIONS:

• Strong organizational skills, with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail, ensuring accuracy in all financial transactions.
• Proficient in accounting software and Microsoft Office Suite, particularly Excel.
• Strong communication skills for effective vendor relations and internal collaboration.
• Ability to work independently and as part of a team in a fast-paced environment.
• Proactive problem-solving skills, with a focus on resolving issues efficiently.
• Commitment to maintaining confidentiality and demonstrating fiscal responsibility.
• Adaptability to change and eagerness to improve processes where possible.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Family Leave (Maternity, Paternity)
• Training & Development