Payroll Coordinator

Processes Aspire Medical Staffing payroll every pay period for all payroll cycles with additional administrative duties to include ordering office supplies.

Essential functions
Reasonable accommodations may be made to enable individuals with disabilities to
perform these essential functions.

● Maintains payroll processing system and records by gathering, calculating, and
inputting data. Computes employee take-home pay based on time records,
benefits, and taxes.
● Answers employee questions about wages, deductions, attendance, and time
records.
● Process changes to wages, deductions, attendance, time records, W-4, leave,
and direct deposit in payroll system.
● Performs all activities necessary to process payrolls, including maintaining
related records, processing involuntary deductions such as levies and
garnishments.
● Processes W-2s.
● Maintains state, quarterly, annual payroll tax and records.
● Maintains office supply inventory & ordering.
● Maintains water delivery account and schedule.
● Maintains shredding company account and schedule.
● Maintains Aspire Medical Staffing office telephone services.
● Corporate Office mail distribution.
● Maintains corporate office cleaning schedule to include corporate employees and
outside sources.
● Maintains Aspire Medical Staffing postage account.

● Communicates with counterparts at other contracted agencies with Aspire
Medical Staffing regarding expiring credentials, reminders, and submissions.
● Review biweekly iCIMS report of employee credential status. Reach out to
employees to ensure credential status is up to date.
● Updates iCIMS/Google Drive with documentation employees as it pertains to
payroll records.
● Provides assistance to the Aspire Medical Staffing external accounting
department, as needed, to include collections, reconciliation of credit card bills,
expense reports.
● Provides assistance to the Human Resources Department on projects or tasks,
as needed, to include documentation for handbooks, policies and procedures,
correspondence.
● Provides assistance to Program Managers, as needed, to include PTO
reconciliations, project deliverables, employee scheduling.
● Works with the Executive Team on special projects and audits, maintaining
discretion and confidentiality.
● Performs a variety of other clerical duties, as assigned.

Competencies
● Confidentiality.
● Excellent organizational skills and attention to detail.
● Proficient with or the ability to quickly learn onboarding systems.
● Proficient with Google Drive or related software.
● Excellent verbal and written communication skills.
● Excellent interpersonal skills.
● Ability to prioritize and meet deadlines.

Supervisory responsibilities
● None.

Work environment
● In office setting.

 Physical demands
● Prolonged periods of sitting at a desk and working on a computer
● May be required to stand, walk, sit, reach with hands and arms, stoop or kneel,
talk and hear.
● Must be able to lift 15 pounds at times.

 Travel required
● None.

 Required education and experience
●  High school diploma required.