Document Controller

Key Tasks and Responsibilities

·        Handling of all technical documentation for assigned project / department / unit, internal or from suppliers, partners, or clients, using applicable electronic document management system (EDMS) such as Documentum, IFS, etc.

o   Ensure that all documentation is properly controlled, archived, readily retrievable and secured.

o   Expedite outstanding documentation and comments.

o   Process feedback and comments in EDMS and forward relevant documents both internally and externally as appropriate.

o   Follow-up and secure timely delivery of all technical documentation.

·        Implement procedures, guidelines, Standards, Work Instructions and internal requirements for the Document Control function.

·        Participate in all phases of Projects from concept development, tender, bids, FEEDs, construction, commissioning, execution, modification to completion, and Operations.

o   Guide relevant personnel in the use of the EDMS.

o   Follow up and secure timely delivery of all technical documentation in the Project.

o   Ensure good handover from project team to operations team.

o   Ensure proper and ongoing handling of documentation from Operations.

o   Ensure timely delivery of all documentation to facilities.

·        Work closely with and actively support all relevant departments.

·        Other responsibilities as assigned.

Requirements

Qualification Requirements

Education

·        Ideally higher technical diploma, e.g., Polytechnic, or general High School diploma.

·        Relevant experience may replace formal education.

Experience

·        At least 3-5 years’ experience with Oil and Gas offshore projects / operations as document controller.

·        Previous experience with EDMS is required.

Interpersonal skills

·        Team player with a positive attitude.

·        Good interpersonal and communication skills.

·        Structured, analytical, with good attention to details.

·        Able to work under pressure, delivering high quality work on time.

·        Ability to work in a multidisciplinary / multinational environment.

Knowledge

·        Knowledge of EDMS, e.g., Documentum, IFS, etc.

·        Familiar with technical coding system and document numbering system.

·        Knowledge of technical documentation within the Oil & Gas industry.

·        Fluent in English (oral and written).

Other

·        The position may require travel and long working hours in peak periods.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Hybrid Work Schedule