Accounts Receivable Coordinator

Join our dynamic team at Aldinger as an Accounts Receivable Coordinator! This is a unique opportunity to be part of a fast-growing team and have a direct impact in partnering with our Shared Services Manager.  The ideal candidate will have knowledge of accounts receivable & ensuring accuracy and efficiency of operations. 

As our Accounts Receivable Coordinator, you will be coordinating all processing efforts related to customer payment application, credit request establishment, credit issuance, and deduction management.   

This role is pivotal in maintaining the financial health of our organization as you will be overseeing the accounts receivable processes, ensuring that invoicing, payment collections, and account reconciliations are handled seamlessly. You will be responsible for processing and monitoring incoming payments, and securing revenue by verifying and posting receipts. By maintaining precise financial records and fostering strong customer relationships, the Accounts Receivable Coordinator helps drive our company's success and stability. 

The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work collaboratively within a fast-paced environment. This role is crucial in maintaining the company's financial integrity and supporting our commitment to excellence in all areas of operation. 

Location: This position is based out of our headquarters in Dallas, Texas and is considered hybrid after 6-12 months from the start date and will still require at least three days per week in the office. 

Day to Day Responsibilities: 

• Proactively manage collections, follow up on overdue payments, and resolve any payment discrepancies to maintain key cash flow metrics and KPIs.  

• Maintaining and organizing the AR inbox and responding to requests in a timely manner. 

• Entering New Customers in Indysoft and NetSuite.  

• Responsible for researching and working inquiries from internal departments. 

• Entering new customers and credit limits into the system. 

• Process accounts and incoming credit cards  in compliance with financial policies and procedures. 

• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data.
  
• Enter bills into various payment portal and monitor status.

• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.  

• Verify and investigate discrepancies, and coordinate with relevant departments to resolve clients’ billing issues.

• Facilitate payment of invoices due by sending bill reminders and contacting clients. 

• Coordinating with sales & branch managers to collect on delinquent accounts in addition to freezing and unfreezing accounts. 

• Generate financial statements and reports detailing accounts receivable status.

Requirements

Basic Qualifications: 

• 1+ years in accounts receivable 
• Experience and proven track record of managing financial transactions 
• Excellent written and oral communication skills  
• Strong data entry skills  
• Strong organization skills 
• Strong attention to detail and accuracy in processing financial transactions.
• Enjoys working in a high volume, fast paced environment 
• Ability to prioritize workload and manage multiple tasks and responsibilities 
• Strong problem-solving skills to address and resolve payment discrepancies
• Customer service focused mindset for dealing with difficult/upset customers 
• Demonstrated ability to maintain confidentiality and handle sensitive financial information responsibly.
• Proficiency in Microsoft Excel 

Nice to Have: 

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field 
• Experience with Netsuite 

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k) with matching
• Company Paid Life Insurance
• Paid Time Off
• Paid Holidays
• Company equipment needed for the job