HR/Office Coordinator

We are seeking a highly organized, detail-oriented HR Coordinator to support our Human Resources department and assist with office management tasks. The HR Coordinator will handle various administrative duties including maintaining employee records, assisting with recruitment, managing office inventory, and overseeing the various needs of our office. Additionally, the HR Coordinator will help coordinate employee engagement events and ensure smooth operations for employees. This is a great opportunity for someone who is meticulous and looking to grow their career in HR.

This is an in-office position within Tulsa, OK.

RESPONSIBILITIES & EXPECTATIONS

HR Support:

• Assist with day-to-day HR administrative tasks, including maintaining employee records, updating databases, and electronic filings.
• Help post job openings on various job boards, source candidates, and review resumes.
• Assist with scheduling and coordinating interviews as needed.
• Support onboarding/offboarding  by coordinating schedules, sending invites, and ensuring proper departments are informed of additions and separations.
• Maintain confidentiality of sensitive HR files and employee information.
• Prepare HR reports as needed for management.
• Maintain accuracy of the HRIS system.

Office Management:

• Maintain kitchen inventory, restock supplies, and ensure the cleanliness of common areas (kitchen area, conference rooms, etc.).
• Sort and organize mail deliveries, ensuring timely distribution.
• Update and maintain the office seating chart as needed and ensure it reflects any changes.

Employee Engagement & Coordination:

• Assist with planning and coordinating events such as in offices lunches and parties. 
• Assist in the creation and distribution of various employee surveys and compiling results for review.
• Collaborate with HR and other departments to support employee morale initiatives and team-building events.

Misc Responsibilities

• Partner with the Talent & Culture team on all employee initiatives, rollouts, and special projects as needed. 
• Assist in preparing material needed for the weekly company meetings.
• Other duties as assigned.

Requirements

Minimum Qualifications & Credentials

• Bachelor's degree or equivalent combination of education and relevant experience.
• 1-2 years experience in an administrative, HR-related, or office management role is a plus.
• PHR or SHRM-CP certification is a plus.

Technical Skills

• 1+ years experience with all Google Suite applications.
• Excellent follow through, research, analytical, and problem-solving skills.

Soft Skills

• Strong customer skills are a must.
• Excellent verbal and written communication skills.
• Extreme care for data integrity and attention to detail.
• Superior organizational skills.
• Warm, welcoming demeanor and excellent interpersonal skills with the ability to work with a wide range of personalities.
• Strong empathy and interpersonal skills.
• Ability to manage sensitive and confidential information.
• Ability to adjust and adapt to change.
• Thrives in a fast-paced, hyper-growth environment. Willing to tackle the big and the small.
• Must be resourceful and analytically driven with a relentless focus on results.
• Continuous optimizer - always looking for ways to make things better, faster, more efficient.
• Flexible, and excited to work on whatever will drive the biggest immediate results against what the company currently needs.
• Ability to work independently and manage multiple priorities and deadlines.
• Analytical skills with the ability to interpret data and identify trends. 

Core Values

Raise the Bar

• We are ambitious and try to find a better way
• We make decisions based on data and logic
• We do the hard things and the things that matter
  

We Win as One Team

• Team goals are more important that individual goals
• We are humble and do what it takes to get the job done
• We are open, transparent and honest with each other
• We are reliable and hold ourselves accountable and each other accountable, but we always pick up the slack
  

We Care

• We see the whole picture and go the extra mile
• We are loyal and dedicated to our consumer and brands
• We fix root causes, not symptoms

Benefits

• Health Care Coverage (Medical, Dental & Vision)
• Retirement Plan (401k)
• Life Insurance (Basic, Voluntary & AD&D)
• Open Paid Time Off
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Free Food & Snacks