Accounting Administrator

Maumee Supply is a family-owned plumbing, heating, and industrial distributor that is known for its bottom to top knowledge and service in the industry. We pride ourselves on being Complete, Correct, On-Time, and Knowledgeable.

We have beliefs that shape our actions:

1. Get it done for the customer.

We will go to great lengths to get a product, expedite a delivery, and ensure that the customer's job is only improved by working with us.

2. Caring.

We care about each other. We care about our community. We care about our beliefs and faith. We care about our health and the health of all of our team.

3. Commitment.

We always do what we say we're going to do in order to build trust with our customers and with each other.

4. Fun Family Atmosphere.

We work hard, but that doesn't mean we can't have fun! Ice cream sundaes, paper airplane contests off the top deck, plunger darts or random drone races through the warehouse are just a few ways we have fun.

5. Seek & Embrace Change.

Change is inevitable, and to seek growth is to accept change. We are constantly looking for ways to do our work faster, smarter, quicker, and more efficiently.

Maumee Supply, a leading wholesale company located in Perrysburg, OH. The Office Accounting Administrator requires a detail-oriented individual with strong organizational and analytical skills, as well as a deep understanding of accounting principles.  The Accounting Administrator is responsible for managing various aspects of the company’s financial activities with a primary focus on financials, accounts payable, accounts receivable and overall cash flow management.

 Key Responsibilities:

1.    Accounts Payable:

•       Process payables for operational expenses

•       Oversee the posting processes for invoicing for merchandised inventory.

•       Oversee the accounts payable process, ensuring accurate and timely processing of invoices and payments, including supervision of A/P team members.

•       Reconcile vendor statements and resolve any discrepancies.

•       Maintain relationships with suppliers and negotiate favorable payment terms when necessary.

2.    Accounts Receivable:

•       Post and reconcile daily cash received.

•       Manage the invoicing process and ensure timely collection of receivables.

•       Monitor customer accounts, follow up on overdue payments, and implement collection strategies when needed.

•       Collaborate with sales to address customer billing inquiries.

•       Maintain accurate Tax-Exempt customer records

3.    Cash Flow Management:

•       Develop and implement cash flow forecasting models to optimize liquidity.

•       Monitor daily cash balances and make recommendations for cash management strategies.

•       Work closely with financial institutions to manage banking relationships.

4.    Oversee payroll:

•       Responsible for compiling timesheets & PTO and submitting payroll via outside service.

5.    Compliance and Reporting:

•       Maintain accurate GL accounts through postings and daily balancing key accounts.

•       Ensure compliance with accounting standards, company policies, and relevant regulations.

•       Prepare and file required financial reports and tax documents in a timely manner.

•       Assist with internal and external audits as needed, and interface with outside auditors.

6.    Process Improvement:

•       Maintain accounting and accounting control procedures.

•       Identify opportunities for process improvements within the accounting and financial functions.

•       Implement best practices to streamline workflows and enhance efficiency.

•       Analyze and recommend

7.    Financial Management:

•       Using our ERP System (Epicor Eclipse): Prepare and analyze financial information, including income statements, balance sheets, cash flow statements, and other reports as required.

•       Monitor and report on key financial metrics to provide insights into the company's financial performance.

•       Collaborate with leadership team to develop and manage annual budgets and forecasts, including strategic plan and rolling 3- or 5-years plans.

•       Working with CPA on LIFO calculations

•       Evaluating inventory levels and other appropriate analytics pertaining to inventory levels

•       Analyze short-term and long-term cash requirements and manage cash flows to optimize bank balances while limiting interest-incurred financing.

 REQUIREMENTS:

•       Bachelor’s degree in accounting, finance, or a related field.

•       Professional certification (e.g. CPA) is a plus.

•       5 years of proven experience in accounting and financial management roles.

•       Strong proficiency in Microsoft Excel.

•       Operates with integrity and confidentiality.

•       In office- no remote work

•       Knowledge in Solar Eclipse ERP System (preferred not required)

Qualifications:

•     Ability to prioritize time sensitive tasks

•     Excellent communication skills and the ability to collaborate with cross-functional teams.

•     Detail-oriented with a high degree of accuracy and integrity.

Supervisor: Doug Williams – President

Salary: $55,000 to $65,000

The Office Accounting Administrator plays a critical role in maintaining the financial health of the company and ensuring that financial processes are efficient, accurate, and in compliance with relevant standards and regulations. 

Requirements

• Bachelor's degree in accounting or related field
• Minimum of 2 years of experience in accounting or finance
• Strong knowledge of accounting principles and practices
• Proficient in using accounting software and Microsoft Excel
• Excellent organizational and time management skills
• Attention to detail and accuracy
• Ability to work independently and meet deadlines
• Good communication and interpersonal skills
• Experience with financial reporting and analysis is a plus
• Knowledge of tax regulations and compliance is a plus

Benefits

Maumee Supply is 3rd generation locally owned plumbing and heating supplier, serving residential, commercial, and industrial customers in Northwest, OH; Southeast, MI; and Western IN. We've been in business since 1953 and are celebrating 70 years is business this year! Much of our team has been with us for decades - we treat our employees like family!

Our benefits package includes:

• Health insurance
• 401(k) with Company Match
• Health Savings Account
• Supplemental Insurance
• Company Paid Short-Term Disability insurance
• Company Paid Life insurance
• Paid time off
• Paid Holidays
• Employee discounts