Administrative Assistant - Full Time

About Interluxe Auctions:

Interluxe Auctions is a leading online luxury real estate auction platform, providing a unique and innovative approach to buying and selling high-end properties throughout the globe. Our team is passionate about delivering exceptional service and results to our clients. Our mission is to ensure transparent, swift, and successful transactions, setting the standard in luxury real estate auctions worldwide.

Job Description:

We are seeking a full-time, detail-oriented Administrative Assistant to provide high-level administrative support to our team at Interluxe Auctions. This position plays a crucial role in our operations, contributing to the preparation and execution of our real estate auctions, and ensuring superior service to our clientele. The duties cover a broad spectrum of responsibilities from general office administration, basic copywriting and creative writing, to client communication and interacting through multiple technology platforms. This is a unique opportunity to be part of a fast-paced, innovative, growing environment that is redefining luxury real estate transactions.

Key Responsibilities:

• Perform general administrative tasks, including data entry, paperwork, documentation, filing, and team correspondence.
• Manage and professionally respond to incoming emails and phone calls.
• Help coordinate travel schedules, appointments, and meetings for the auction team.
• Maintain records and files through various document management platforms.
• Use creative writing skills to aid in client communications, real estate property descriptions and marketing presentations.
• Assist marketing team in the execution of advertising campaigns, including creating and distributing promotional materials and updates through various channels.
• Support sales team by managing important paperwork and facilitating CRM input.

Requirements

• Associates or bachelors degree in business administration, marketing or other related field is preferred, all certifications and higher education is considered.
• Experience in an administrative role, preferably within the marketing or real estate sector.
• Exceptional creative writing, organizational and time-management skills.
• Excellent communication skills, with the ability to interact professionally with clients and team members.
• Proficiency in MS Office (Word, Excel, Outlook) and a willingness to learn industry-specific software.
• Experience with CRM software (i.e. Salesforce, Hubspot, etc.), graphic or media design (Adobe, Canva, etc), are a major plus.
• High level of discretion and a professional demeanor.
• Coachable and positive attitude are a must.

Benefits

• $20 per hour
• Potential performance based bonus pay
• A flexible work schedule within office hours, with ability to accommodate personal commitments.
• A vibrant work environment where your contributions are valued and recognized.
• Opportunities for growth and professional development within the luxury real estate auction industry.