Business Development Assistant

Responsibilities:

• Primary contact for filling routine requests for marketing materials from attorneys and lateral recruiting.
• Preparing pitchbooks, meeting materials, and other marketing collateral for clients and client prospects.
• Assisting in the development, editing, and production of PowerPoint presentations and other custom marketing materials.
• Assisting with general research requests, including lateral and competitive intelligence research.
• Tracking business development activities, including data entry and maintenance of the Firm pitch tracking database. Preparing weekly pitch reports.
• Coordinating weekly firm-wide Business Development Activity reporting in InterAction.
• Guided by the Business Development team members, creating new records and making changes to Content Library custom experience pieces.
• Assisting the transactional BD team members with league table experience data.
• Assisting with the coordination of submissions to legal directories (e.g., Chambers, Legal 500) and subsequently entering or updating matters in the experience database.
• Serving as the primary liaison with Document Processing and Office Services Departments for the creation of marketing materials in service centers firm-wide. Including training, troubleshooting and resolving issues as they arise.
• Providing backup support including web site postings for the Marketing Communications Team when assistance is unavailable.
• Preparing and processing invoices, bills, and expense reports.
• Maintaining the CLE database and tracking other relevant presentations.
• Providing administrative support including setting up meetings, booking conference rooms, travel, and copying meeting materials.

Requirements

• Four-year college degree or equivalent experience.

• A minimum of one year of work experience in a similar administrative support role.

• Proficient in a range of computer software applications, including programs and databases such as, MS Word, Excel and PowerPoint.

• Excellent organizational skills.

• Strong oral and written communication skills, and the ability to communicate with staff and attorneys clearly and concisely.

• Proficiency in handling multiple projects simultaneously.

• Ability to work smoothly as part of a cohesive, multi-functional team, with a positive, problem-solving and can-do attitude for a variety of tasks.