Administrative Assistant, Operations

Almstead Tree and Shrub Care is a second-generation, family-owned arboriculture firm that has been offering environmentally conscious services in the NY, NJ, and CT tri-state area since 1964. We offer generous compensation, year-round work, paid time off, health and retirement benefits, inclusive company culture and so much more!

We are seeking a results-oriented, detail-driven Administrative Assistant to join our headquarters team. The ideal candidate will be responsible for ensuring the accurate and timely processing of receivables, payment application, and account reconciliation.

• Prepare itemized statements, bills, or invoices and record amounts due for services rendered.
• Process incoming payments, including checks, electronic transfers, and credit card transactions.
• Apply payments to customer accounts timely and accurately.
• Create deposit slips and reconcile accounts on a daily basis.
• Work closely with Sales and Administrative team to resolve customer inquiries.
• Learn and utilize custom computer software for posting receivables and for invoice generation
• Engage in daily, weekly and monthly management reporting.
• Assist the Billing Manager with ad-hoc tasks as needed.

Requirements

• 2 + years of business experience, with exposure to accounting or billing.
• Associates Degree desired
• Excellent time management and organizational skills required.
• Strong attention to detail and excellent organizational skills
• Proficiency in MS Office, particularly Excel.
• Must be results-oriented with a high degree of integrity and drive.
• Maintain a high level of accuracy with a strong attention to detail.
• Ability to work in a fast-paced environment.
• Ability to communicate effectively with both internal teams and external customers.
• Work collaboratively with other departments, management and staff.

Benefits

We offer $22 - $25 per hour depending upon experience, medical and dental plans with employer contribution, 401K retirement savings plan, paid time off, and more!

Almstead Tree & Shrub Care Company, LLC provides equal employment opportunities to all employees and applicants for employment.