Project Coordinator

The Project Coordinator performs accounting and administrative tasks for multiple TEiC projects including field purchasing, electronic time keeping, overseeing the site hire in process, completing hiring and termination forms, completing weekly cost summaries, internal and customer reporting as required, completing weekly progress reports, assisting with proposal development and assisting with proposal estimates, as needed. The Project Coordinator will travel to TEiC projects, primarily within the localized area, to help set up accounting and administrative processes. 

This position has a varying work schedule which may change from week to week. Weekend travel may be required to support project activities. The identified candidate will need to have capability to fluctuate work schedules.  

Requirements

• Set up and manage site purchasing for various job items including rental tools and equipment.  

• Maintains an organized purchase order log and submits to corporate office weekly. 

• Enters employee time for various projects into Kronos daily and makes any necessary reconciliation.  

• Completes all necessary internal reporting and external customer reporting. 

• Prepares all relevant project hire-in paperwork including company specific documentation and all federal, state, and municipal required documentation. 

• Manages the hire hire-in process for all project employees and ensures proper completion of all documentation. 

• Maintains confidential employee files at the corporate office during project and submits to human resources following project completion. 

• Provides employees with proper forms to make any payroll changes and submits completed paperwork to the payroll department. 

• Maintains effective line of communication with both site team and corporate office for duration of project. 

• Prepare proposal documents for small, low risk, mechanical services projects; these documents include items such as: T&M estimates, small firm price estimates, cover page, and the body of the proposal itself. 

• Administrative support to local office and shop personnel including expense reports, proposal number setup, job number setup, opportunity tracking, project award tracking, tool trailer inspect log, tool trailer maintenance log, and other office support tasks. 

 Position Qualifications 

• Strong decision making and problem solving skills are required.   

• Highly organized and ability to multitask.  

• Must be computer literate and be able to communicate effectively by both written and oral means. 

• Willing to travel locally and nationally to support project administration activities. 
• A.S. degree in business management or accounting, or relevant experience.
• 1-2 years in construction administration or support role. 

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources