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Staff Accountant

Massachusetts Life Sciences Center

Waltham, massachusetts


Job Details

Full-time


Full Job Description

I. Purpose of the Job:

  • The Staff Accountant reports directly to the Senior Staff Accountant and is responsible for supporting the grant processing operations of the Center.

II. Functions and Responsibilities:

  • Ensure timely review and submission of grant and internship reimbursement requests.
  • Maintain datasets related to program awardees and participants.
  • Possess strong analytical, communication, time management, and attention to detail skills.
  • Specific tasks include organizing, assembling, proofing, and processing reimbursement requests, maintaining Excel spreadsheets, and communicating with program participants.
  • Assist with weekly processing of Accounts Payable when needed.
  • Support the Finance team during fiscal year-end close process and audit.
  • Participate in special projects as assigned.

III. Supervisory Responsibilities:

  • No supervisory responsibilities for this position.

Requirements

IV. Knowledge and Skills:

  • Strong verbal and written communication skills.
  • Excellent customer service.
  • Detail-oriented with strong organizational and quantitative skills.
  • Ability to work in a fast-paced environment and manage multiple tasks.
  • Team and independent work capability.
  • Ability to handle sensitive and confidential information.
  • Proficient in word processing, spreadsheets, and presentation software.
  • Initiative in completing assignments within deadlines.
  • Knowledge or familiarity with NetSuite and SmartSimple software is desirable but not required.

V. Extent of Public Contact:

  • Minimal in-person contact with external stakeholders, but regular contact with internal staff and external stakeholders through email, phone, and virtual meetings.

VI. Working Conditions and Environment:

  • Work performed in both office and remote settings.
  • In-person work in Waltham, Massachusetts on Wednesdays and Thursdays, remote work on Mondays, Tuesdays, and Fridays.
  • Moderate noise level in the work environment.
  • Regular work schedule of 9:00 AM – 5:00 PM.
  • Occasional adjustments to schedule and overtime may be required.

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