Human Resources Specialist

ABOUT THIS ROLE 

The Human Resources Specialist at Quantis US will provide essential support for the HR function, focusing on administrative tasks in benefits, recruitment, and onboarding to ensure smooth HR operations and a positive employee experience. Reporting to the HR Manager, the Specialist will assist with candidate screening, new hire processing, benefits administration, and record-keeping. This role does not have direct reports and will collaborate closely with the HR Manager and US Talent & Operations Lead to support broader HR initiatives, contributing to a seamless and engaging workplace environment for all team members. 

The ideal candidate approaches every task with enthusiasm, recognizing that every action is vital to team success. Ready to support a fast-paced, evolving business, they bring a proactive attitude and eagerness to learn. This role offers a unique chance to grow within an organization committed to impact, allowing the Human Resources Specialist to make meaningful contributions as Quantis continues to expand. 

WHY YOU’LL LOVE QUANTIS  

Quantis is a leading sustainability consultancy pioneering approaches to solve critical environmental challenges. For nearly two decades, our dynamic and visionary team has partnered with organizations across the globe to transform their industries and pave the way for a planetary economy that aligns business with nature. We strive to be agents of change, helping companies transform from business as usual to business at its best.  

We believe that sustainable transformation is possible and within our power. We’re contributing to this transformation by combining the latest science with strategic business insights. Our advice enables global leaders in our focus sectors to understand how to reduce their environmental impacts, implement the changes and operate within planetary boundaries.   

Motivated by this common purpose, our 300+ talented professionals cultivate a unique, collaborative culture that we call the Quantis spirit. We are innovative. We are impact-oriented. We are science-based. We are Quantis.  

 Join us!  

 Learn more about Quantis and our Mission.   

RESPONSIBILITIES 

As a Human Resources Specialist, here’s a preview of the type of work your days will include:  

General HR Support (50%) 

This role is a great way to learn about the essentials of Human Resources administration. Some of these tasks could include: 

• Benefits Administration: Assisting with benefits enrollment, answering employee questions about benefits, and liaising with providers. 

• Leave Management: Administering leave policies, tracking leaves of absence, and coordinating with employees and management. 

• Employee Data Management: Maintaining and updating employee records, databases, and HR systems (Workday, Rippling) with accurate information. 

Recruiting (40%) 

We desire a candidate with the enthusiasm for recruitment. Supporting the Quantis US Recruitment activities by managing the process for open roles through: 

• Job Posting Management: Creating and posting job ads 

• Applicant Tracking: Tracking and managing applicants on our applicant tracking system (Workable), ensuring candidates are updated at each stage of the recruitment process. 

• Recruiter screens: Reviewing CVs and conducting the first round of interviews to check background, motivation, logistics and to answer initial candidate questions 

• Interview Coordination: Organizing interview schedules between candidates and hiring managers, sending confirmations, and managing logistics. 

• Candidate Communication: Acting as the main point of contact for candidates, managing communication, and providing updates. 

• Background Checks: Coordinating background checks, reference checks, and verifying employment eligibility. 

• Managing the offer process: Coordinating the process with the Talent & Operations Lead and Managing Director and extending the offers 

Onboarding Facilitation (10%) 

Working alongside the HR Manager and US Talent & Operations Lead to manage and improve our local onboarding procedures. This may include:  

• System Setup: Coordinating with IT and other departments to set up email accounts, access credentials, and necessary hardware/software. 

• Training Coordination: Scheduling and managing initial training sessions for new hires, such as company policies, job duties, and safety. 

• Onboarding Support: Acting as a point of contact for new hires during their onboarding period to answer questions and assist with integration. 

Ad-Hoc Activities (occasional) 

We are a small team who like to have fun and know no task is too small. The right candidate brings ideas to the table beyond the below: 

• Event Coordination: Planning and executing employee events, such as team-building activities, recognition ceremonies, and holiday celebrations. 

• Special Initiatives: Contributing to development of diversity, equity, and inclusion programs, or wellness initiatives. 

• Policy Development: Assisting in the development or revision of HR policies based on evolving needs and feedback. 

REQUIREMENTS 

• 3+ years in HR administration and recruiting (internship experience included) 

• Strong organizational skills, detail-orientation, and excellent communication skills. 

• Proficient in Microsoft Office suite. 

• Bachelor’s degree required. 

• US work authorization required. 

• Workday experience a plus. 

SOME OTHER DETAILS TO CONSIDER  

• Work Location: Boston, MA (hybrid) 

• Optimal start date: Q1 2025  

Quantis has a distinctive, fluid structure nurtured by our Quantis Spirit and our way of collaborating that provides a positive and unique working environment. The compensation target for this role ranges from $70,000/year-$80,000/year. 

WHAT’S IN IT FOR YOU? 

At Quantis, we believe in fostering a rewarding experience for every team member. Here’s what you can look forward to: 

• Thriving Team Culture: Join a team that embodies the “Quantis Spirit”—collaborative, supportive, and driven by a shared purpose. We work together to create an environment where every voice is valued, and each person can make a meaningful impact. 

• Beautiful Office Space: Enjoy a thoughtfully designed, welcoming office environment, that fosters connection. Enjoy snacks and drinks, and the occasional European inspired “Apero.” Located in Boston’s Long Wharf area, accessible by MBTA Blue, Orange, and Commuter Rail lines. 

• Comprehensive Benefits Package: We’re committed to supporting your well-being with a benefits package that includes: 

• 401(k) with 5% Company Contribution 

• Insurance coverage including free vision insurance and covering medical, dental, and wellness programs. 

• Flexible Work Environment: We offer a mostly remote, hybrid work structure that respects work-life balance while keeping you connected to our team and projects. 

• Sustainability: This role works directly with a group of passionate consultants, who are eager to share their sustainability expertise. 

Quantis is where passion meets purpose. Come grow with us and contribute to creating a sustainable future while building a fulfilling career. 

To learn about the Quantis Spirit and what makes us exceptional, check out our “Braver New World” video and Employee Spotlights. 

To learn about our commitment about DEI, please read our statement below. 

QUANTIS DIVERSITY-EQUITY-INCLUSION:  

At Quantis, the principles of DEI have always been an essential part of our identity, our values and our mission. Our commitment is to elevate the voices of all Quantisians to foster an inclusive culture where all employees feel that they belong and are valued. Our goal is to create a workforce that reflects the diversity of all the places where we live and work. This extends to our clients, their clients, and their entire value chain as sustainable thinking and collective representation are integral components of our purpose to transform the way that businesses operate.