Associate, Internal Projects

Overview

The Internal Projects team drives and supports high-impact, cross-functional business initiatives, ranging from one-time process or technology implementations to recurring business processes. This team continues to be a go-to resource for projects for the organization due to its consistent delivery of exceptional results, commitment to driving projects forward, and its highly collaborative partnership with our departments. We expect every member of the team to be passionate and dedicated and approach every project with the same sense of ownership and purpose as the departments the project is serving.

Reporting directly to the VP, Internal Projects, you will manage mission-critical projects that advance our organizational goals, such as implementing new business technologies, helping to design new/improve process workflows, or managing large scale organizational processes. As a member of the team, you will be responsible for the overall management and oversight of assigned projects, ensuring projects are completed effectively, projects resources are managed and supported, projects updates are provided on time and clearly, and monitoring post-rollout activity and feedback to ensure seamless adoption and sustained success. For each of your assigned projects, you will also lead the internal communication, documentation, and training aspects.

The ideal candidate is a results-oriented professional who thrives in a fast-paced environment and is highly organized, has strong interpersonal and communication skills and the ability to lead and engage project teams. This role will provide significant exposure to the WS organization and senior leadership as well as to a breadth of projects and company initiatives.

Primary Responsibilities:

• Project Management: Lead cross-functional projects from initiation to completion, ensuring milestones are met on schedule and within scope while proactively managing stakeholder expectations.

• Project Planning: Collaborate with the VP of Internal Projects and designated project teams to define project scope, objectives, roles, and responsibilities.

• Task Coordination: Develop and manage detailed project plans, timelines, deliverables, and resource requirements in collaboration with the project team.

• Documentation: Create and maintain project documentation, including process workflows, communication plans, training materials, and status updates.

• Team Collaboration: Facilitate productive project team meetings by preparing agendas, recording minutes, tracking action items, and following up to ensure project team accountability.

• Stakeholder Communication: Provide regular project updates to stakeholders, ensuring transparency and alignment throughout the project lifecycle.

• Risk Management: Identify potential risks and issues, recommend solutions, and take corrective actions as needed to keep projects on track.

• Standards and Best Practices: Adhere to and promote the team’s established project management standards, templates, procedures, and best practices.

• Additional Duties: Perform additional responsibilities as assigned by the VP, Internal Projects and other members of the team.

Requirements

• Minimum of 1-2 years of project management experience.

• Bachelor’s degree required.

• Proven ability to manage multiple concurrent projects and effectively communicate with all levels of the organization, including senior leadership.

• Strong interpersonal and communication skills, with a collaborative and customer-centric approach.

• Demonstrated ability to facilitate meetings with diverse stakeholder groups and align teams toward common goals.

• Proficiency with project management tools (e.g., Monday.com, Wrike) and Microsoft Office suite (Outlook, PowerPoint, Excel, Word).

• Background in real estate and/or retail industries is a plus but not required.

• Experience with SharePoint and Power BI is a plus, but not mandatory.

Applicants must be legally authorized to work in the United States without the need for employer sponsorship, now or in the future.

About WS Development

Massachusetts-based WS Development is a mixed-use developer with a singular mission: creating places people want to be. With an approach that values art, science, innovation and, above all else, people, WS strives to engage each community it serves with best-in-class experiences, designed with our customers, tenants and partners in mind. Established in 1990, WS is one of few vertically-integrated real estate companies that conceptualizes, owns, operates and leases more than 100 properties that range from cutting-edge urban spaces to lifestyle and community centers. With over 22 million square feet of existing space and an additional nine million square feet under development, it is one of the largest privately-owned development firms in the country.

WS is where great ideas and great people come together to design, build, and operate some of the best loved real estate projects in the country. We live at the intersection of entrepreneurship and establishment. We have the infrastructure of decades supporting a culture of free-thinking excellence.

We expect every WS employee to feel welcomed and valued irrespective of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, marital status, parental status, cultural background, and life experiences. Or for any other reason.