Pre-construction Assistant

Position Summary

The primary functions are to contribute to the growth and profitability of the company through supporting the pre-construction and estimating staff in delivering exceptional project proposals and meeting the clients' needs while maintaining company values. This role is instrumental in the pursuit, planning and execution of projects bid in the local market as well as coordinating with the other departments to ensure cohesion at the company level.

Essential Job Duties

• Tracking, updating, and preparing at consistent intervals various Excel sheets for the Company, Pre-Construction and Estimating Teams including current & past project history.
• Participate in a weekly workload/backlog/pipeline coordination meeting.
• Assist in the preparation of the Preconstruction “Kick-Off” meetings as needed.
• Maintaining Insurance Certificate files & uploading new & renewed Certificates to project files.
• Assist in the conversion of Employee Resumes to the Stella May Resume Format.
• Maintaining organized filing system.
• Assist in developing Pre-Construction manual.
• Receive Phone Calls & Voicemail messages and deliver to appropriate recipient(s).
• Maintain office supplies and records; order stock as needed.
• Other miscellaneous tasks include project management contract/project concerns, sending emails, and proficient use of all Office 365 related applications.

Requirements

• Punctuality and Strong attendance record.
• Excellent time management and attention to detail.
• Must be organized and maintain orderly workspace.
• Strong research and analytical skills.
• Must be coachable – able to listen and follow directions.
• Able to meet deadlines and adaptable to all situations.
• Working knowledge of office equipment.
• Reflect and uphold the mission and values of the Company.
• Other duties as assigned.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development