Receptionist

As a well known management company in the building maintenance industry, City Wide Facility Solutions is seeking a full time bilingual Receptionist to join our team. As a receptionist, you will be the first point of contact for our company and will provide administrative support across the organization. The ideal candidate will be a professional with a friendly and outgoing personality, excellent communication, and strong organizational skills. At City Wide Facility Solutions, we pride ourselves on being a partner to our clients; we work to help them save time and solve problems.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person or department
• Answer, screen, and forward incoming phone calls, providing basic information as needed
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, brochures, etc.)
• Receive, sort and distribute daily mail/deliveries
• Perform other clerical receptionist duties such as filing and scanning
• Assist with the scheduling of meetings and appointments as needed

Requirements

• Must be bilingual, Spanish-speaking
• Ability to multitask, collaborate and communicate well with individuals of all backgrounds in a fast-paced environment
• Proven work experience as a Receptionist, Front Office Representative, or similar role
• Proficiency in Microsoft office, Outlook, Excel and Power Point
• Excellent written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Multitasking, organizational and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• Ability to complete tasks independently
• High school degree or equivalent; additional certification in Office Management or other related fields is a plus.
• Must be punctual, reliable, and able to work office hours Monday-Friday 8:00am-5:00pm

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401K & IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation & Public Holiday)