Safety Clerk/Coordinator

About the Role:
We’re looking for a Safety Clerk/Coordinator to support our safety department and ensure smooth daily operations. You’ll handle critical tasks like managing safety documentation, training, and compliance tracking while being a key point of contact for our team. This role is perfect for someone who is highly organized, detail-oriented, and thrives in a fast-paced environment.

Key Responsibilities:

Phones & Communication

• Answer incoming calls promptly and professionally.
• Transfer calls or assist with questions and issues as needed.

Document Management

• Organize and save important documents, such as:
• Training records
• Medical cards
• CDLs
• New-hire paperwork

Inspections & Compliance

• Track 120-day truck inspections.
• Verify forms are accurate and complete.
• Update expiration dates in the system (TM) for trucks and drivers.
• Save documents to the appropriate files.

Pass Management

• Manage I-PASS and Pre-pass accounts:
• Track vehicle and driver details.
• Order, replace, or update passes as needed.
• Inform payroll of any changes.

Training Administration

• Maintain Carriers Edge accounts:
• Add or remove employees.
• Assign training and track completions.
• Send weekly updates to managers and payroll for training payouts.

Verifications

• Respond to DOT employment verification requests.
• Request employment history for all new hires.

Reporting

• Complete reports for incidents, accidents, or injuries.

Expiration Tracking

• Monitor CDL, medical card, Hazmat, and training expirations.
• Send reminders and assign upcoming training monthly.

Medical Compliance

• Help coordinate random drug tests and physicals for drivers.

General Support

• Maintain a master ledger of driver and equipment information.
• Assist coordinators with updating annual MVRs and Clearinghouse records.
• Help file and distribute plate registrations.
• Support renewals for IRP and 2290.

Requirements

What You’ll Need to Succeed:

• Exceptional organizational and time-management skills.
• Ability to juggle multiple tasks while meeting deadlines.
• Strong communication skills for interacting with employees and departments.
• Familiarity with DOT regulations and safety practices is a bonus.
• Proficiency with basic computer systems and data entry.

Benefits

• Empower 401(K): Retirement program with company match from Day 1.
• Health Benefits: Full coverage including vision, dental, and prescription through Blue Cross Blue Shield.
• Life Insurance: Additional life and disability coverage available.
• Work-Life Balance: Paid vacations, time off, and holidays.
• Boot Reimbursement: Stay comfortable on the job.