Office Assistant

Minority Contractors Collaboration is seeking a highly organized and motivated Office Assistant to support our daily administrative operations. In this dynamic role, the Office Assistant will serve as an integral part of our team, contributing to the smooth functioning of our office and ensuring that our mission of empowering minority contractors is achieved efficiently. This position requires a detail-oriented individual who can handle various administrative tasks, communicate effectively with our diverse clientele, and assist in maintaining an organized and welcoming office environment. The ideal candidate will have a strong work ethic, a proactive approach to problem-solving, and a passion for supporting minority-owned businesses in the construction industry. The Office Assistant will be responsible for managing office supplies, maintaining records, coordinating meetings, and assisting with project documentation. This is an excellent opportunity for someone looking to make a significant impact within a nonprofit organization dedicated to fostering collaboration and growth among minority contractors. If you are enthusiastic about providing exceptional support and are ready to become a vital part of our mission-driven team, we encourage you to apply for this rewarding position!

Responsibilities

• Answer and direct phone calls in a courteous and professional manner.
• Assist in managing office supplies and inventory to ensure a well-equipped workspace.
• Maintain and organize physical and electronic filing systems for easy access to documents.
• Schedule and coordinate meetings, appointments, and travel arrangements as needed.
• Assist with the preparation of reports, presentations, and other documentation for team meetings.
• Provide excellent customer service by responding to inquiries from clients and vendors promptly.
• Support team members with various administrative tasks and special projects as necessary.

Requirements

• High school diploma or equivalent; additional education or certifications in office administration is a plus.
• Proven experience as an office assistant or in a similar administrative role.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills, both written and verbal, to interact with diverse stakeholders.
• Attention to detail and a commitment to maintaining confidentiality of sensitive information.
• A positive attitude, teamwork spirit, and a passion for supporting minority businesses in the construction sector.