HR & Payroll Coordinator

The Alinea Group is looking for a Bilingual Human Resources Coordinator to join the team in Chicago. This person must be committed to accuracy, present their work and themselves in a professional manner, exhibit outstanding communication, focus and strong data organization skills. The most successful candidates will have a proven track record of problem-solving, enjoy a challenge, and be self-motivated.  This role reports to the Human Resources Director and is responsible for supporting the HR team.

Daily Responsibilities:

• Administration
• Assist operations with tracking of call offs, leaves, pto, etc
• Responsible for employee onboarding compliance including I9s, vaccinations and certifications.
• Ensure proper maintenance of employment files and other records personally in a detailed manner in the HRIS computer system.
• Responsible for onboarding of business team members including ordering business cards
• Responsible for maintenance of employees systems access including emails, email groups, slack, etc.
• Responsible for the maintenance of staff lockers
• Performs administrative skills such as typing, filing, copying and answering telephones and emails according to our company standards and in a in a timely manner
• Distribute daily incoming and outgoing mail
• Run daily, weekly and monthly reports from the HRIS system
• Send out monthly reviews through Paylocity/HRIS system
• Performing monthly, bi-monthly, and quarterly compliance audits
• Payroll + Benefits
• Responsible for the benefits administration including leaves, 401k, workers compensation, unemployment, and responsible to employee inquiries
• Responsible to organizing and distributing payroll and accounting checks to employees onsite
• Responsible for responding to W2 requests, wage garnishments and employment verifications
• Recruiting
• Assist recruiters with screenings, reference checks, scheduling interviews and job fairs.
• Pull targeted ads and reach out to job fair candidates
• Attend job fairs with recruiters, as needed
• Employee Engagement
• Responsible for employee recognition including milestones, anniversary gifts, etc.
• Responsible for hosting new hire orientation, in-person and virtually on a monthly basis
• Maintain and update all employee communications systems such as newsletter, bulletin boards, etc.
• Creating employee engagement plans, getting necessary budget approval and initiating activities

• Other
• Uses good judgment and maintain a high level of confidentiality and sensitivity
• All other responsibilities assigned by the Human Resources Director
• Engage in team meetings and projects
• Engage in strategic HR projects and meeting with stakeholders
• Learn from mentors at peer and leadership level
• Onsite 5 days per week (Flexible schedule)
• 40-50 hours per week

Requirements

• Excellent verbal and written communication skills

• Excellent interpersonal and conflict resolution skills
• Strong organizational skills
• Proven track record of able to keep deadlines
• Proficient with Google Sheets and Google products or similar software (Microsoft)
• One (1) or more years experience in related human resources positions
• Knowledge of employment-related laws and regulations
• Ability to manage and utilize HRIS systems 
• Bilingual - Spanish

Desirable:

• Bachelor’s Degree or higher in Human Resources or Hospitality
• Two years of experience in the hospitality industry
• HR Certification- PHR, SPHR

Benefits

• Competitive salary and based on experience
• Medical, vision, dental and life benefits available on the 1st month following full-time employment
• 100% company contribution to Single HMO medical plan, vision, dental and life the first of the month following full-time employment.
• Paid time off 
• 401(K) with a company match of up to 4% of deferred earnings 
• CTA/Ventra discount available after 1 month of full-time employment
• Employee Dining Discount, 20% to any Alinea Group restaurant

The Alinea Group is an equal opportunity employer. We value diversity in gender, race, ethnicity, sexual orientation, gender identity, disability, religion, age, veteran status, life experiences and ideas. We are committed to providing equal employment opportunities and strive to provide an inclusive culture that embraces diversity. 

Must be eligible to legally work in the United States. We use E-Verify.