Event Planner

Juan & Only LLC, we specialize in flawlessly executed and exquisitely detailed events that leave lasting impressions. We are seeking a seasoned event planner to uphold and enhance our reputation for crafting unforgettable experiences by expertly managing every aspect of event production, from concept to completion. The ideal candidate is a passionate, innovative, and meticulous professional committed to delivering exceptional client service at every step.

This role requires mastery in all facets of event planning, including cost management, venue selection, logistics coordination, room design, and a deep understanding of industry best practices. A successful candidate will possess outstanding leadership abilities, confidently delegate tasks, and ensure all quality standards are met or exceeded.

We are looking for an event planner who can skillfully handle day-to-day operational details while maintaining a visionary approach to create extraordinary and one-of-a-kind events. If you are driven to turn concepts into captivating realities, this is the perfect role for you.

Requirements

Responsibilities:

• Oversee all aspects of event planning, from inception to completion, ensuring seamless execution while exceeding client expectations.
• Collaborate with subcontractors and vendors, identify and secure venues, develop menus, and oversee the design and printing of event materials.
• Strategically plan client journeys to create memorable, engaging experiences, with an emphasis on detail-oriented execution.
• Innovatively design event spaces, utilizing creative approaches to maximize venue potential.
• Develop and present look books, mood boards, and 3D renderings to align with client vision.
• Create, manage, and maintain event budgets, ensuring all projects stay within financial constraints.
• Identify and anticipate client requirements to deliver personalized and exceptional event experiences.
• Coordinate and supervise all event setup, teardown, and post-event follow-up, ensuring every detail is executed flawlessly.
• Negotiate contracts and pricing with vendors to optimize value while adhering to financial oversight protocols.
• Maintain comprehensive records in corporate databases, including business contacts, consumer data, sponsor information, and vendor lists.
• Prepare and manage proposals, contracts, invoices, and other essential client documentation.
• Utilize project management and CAD systems to create detailed production timelines, schedules, and on-site deliverables.
• Compile post-event reports, evaluations, and summaries to measure success and identify areas for improvement.

Qualifications and Skills:

• Minimum of 2 years of experience in event planning or coordination, with a proven track record of successful events.
• Proficiency in project management tools such as Monday.com or similar platforms; CAD drawing experience is a plus.
• Strong proficiency in Microsoft Office Suite, database management, and spreadsheet applications.
• Exceptional organizational and time management skills, with the ability to multitask and meet deadlines under pressure.
• Outstanding negotiation, leadership, and vendor management capabilities.
• Excellent written and verbal communication skills, with a natural ability to build and maintain client relationships.
• Creativity and a strategic mindset to design impactful events that resonate with clients.
• Dependability, confidentiality, and sound judgment in handling sensitive information and high-stakes situations.
• A commitment to the organization's mission and values, with the ability to inspire and convey a sense of purpose.
• Flexible availability, including nights and weekends, as required by event schedules.
• Must be at least 21 years old and possess reliable transportation.
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This role demands a dynamic individual with a passion for crafting extraordinary events. If you’re an innovative problem-solver with a high-energy personality and a commitment to excellence, we invite you to join our team!