Office Administrator

ONE Sotheby’s International Realty is the premier source for luxury real estate and development opportunities along Florida’s East Coast, with 30 offices spanning from Miami and Key Biscayne to Vero Beach and Jacksonville. For more than 250 years, the Sotheby’s name has exemplified the promise of a life well lived, and ONE Sotheby’s International Realty’s direct affiliation with Sotheby’s and Sotheby’s International Realty has offered the company unparalleled, global reach with a network of more than 26,000 associates in more than 81 countries and territories with more than 1,000+ offices.

The firm’s Development Division is a leader in luxury pre-construction sales and marketing, offering an insider perspective and superior market intelligence to help partners navigate the unique real estate landscape from pre-acquisition to sellout. The Development Division represents some of Florida’s most iconic new developments and renowned brands worldwide, providing an unparalleled level of service and proven results for its clients.

We are seeking a full-time on-site Office Administrator for a new development. This role is designed to support various initiatives in the sales process for this exciting new project.

As the Office Administrator, you will work closely with Sales and Marketing leadership, Sales Associates, and senior project management teams to facilitate and coordinate the sales process from initial contact to close. A successful candidate will not only have outstanding customer service skills, but will be organized, motivated, and eager to support all team members and their various initiatives and events. As this candidate will frequently communicate with key members of the leadership team and valued clients, excellent verbal and written communication skills are a must. This candidate will also assist in coordinating and managing the details of the sales office and procedures, exceptional organizational and multi-tasking skills are required as well as experience with CRM platforms and client data entry. This is an excellent opportunity to partner with an established development company and one of the best sales teams that is widely recognized for expertise in real estate sales.

Requirements

2+ years of professional admin experience (real estate a must)

Sales, real estate operations, or administrative experience (especially contract coordination strongly preferred)

Experience in client relationship management & customer service with a positive attitude and welcoming disposition is a must

Ability to respond to inquiries in a timely manner is essential

Able to communicate ideas effectively and clearly

Organized and focused in a fast-paced environment while juggling many different tasks

Looking to grow with the team and is adept at being a team player

Detail-oriented and does not lose sight of small details when working towards the big picture

Tech-savvy: a working knowledge of MS Office products, particularly MS Excel

Experience in CRM systems

Benefits

Job Type:

·         Full-time; the position will be performed in an office setting.

Compensation and Benefits:

·         Competitive base salary plus bonuses.

·         Comprehensive benefits package, including medical, dental, vision.

·         Company 401(k) Plan