Part-Time Board Coordinator

We are seeking an experienced Part-Time Board Coordinator to provide comprehensive support to our Board of Directors and the executive members. The ideal candidate will be adept at logistical planning, document preparation, and coordinating board activities. This role is crucial in ensuring that the board operates efficiently and effectively in fulfilling our organization's mission.  This is a part-time role at 50% LOE on a six-month contract with the possibility of an extension.

What you’ll do

• Logistical Support:
• Schedule and coordinate board meetings, committee meetings, and annual retreats.
• Arrange meeting logistics, including venue setup, catering, and audio-visual requirements.
• Manage the board calendar and ensure timely communication of meeting dates and agendas.
• Document Preparation:
• Prepare and distribute meeting agendas, board packets, and supporting documents.
• Support the executive members in preparing board documents and necessary inputs.
• Take detailed meeting minutes and track action items and resolutions.
• Maintain organized records of all board activities, documents, and correspondence.
• Board Activity Coordination:
• Facilitate communication between board members and executive members.
• Assist in onboarding new board members, including orientation and training materials.
• Coordinate special projects and initiatives as directed by the board.
• Coordinate with the organization’s legal counsel
• Compliance and Governance:
• Ensure all board activities comply with legal and regulatory requirements.
• Assist in updating and maintaining board policies, bylaws, and governance documents.

you are:

• Interpersonal Skills: Ability to build strong relationships with board members, staff, and external stakeholders.
• Time Management: Proven ability to manage multiple tasks and deadlines effectively.
• Problem-Solving: Resourceful in overcoming obstacles and addressing unexpected challenges.
• Professionalism: Maintains a high level of integrity and ethical conduct.

Requirements

• Bachelor's degree in Non-Profit Management, Business Administration, or a related field preferred.
• Minimum of 5 years of experience supporting a board of directors for a US nonprofit.
• Strong understanding of US board governance practices and legal responsibilities.
• Exceptional organizational skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and experience with board management software.
• Ability to handle sensitive and confidential information with discretion.
• Flexible schedule to accommodate occasional evening or weekend meetings.

Working Conditions:

• Part-time position requiring approximately 16 to 20 hours per week.
• Six-month contract with the possibility of extension.
• May include occasional early morning, evening or weekend hours for board meetings and events.
• Remote work environment with a combination of in-office and remote work possible.