Electronic Records Management Specialist

ROGERCO, Inc. delivers advanced technology, cybersecurity, communications advisory, and multi-media services and is looking for an energetic administrative professional to join our team with the U.S. Navy. This Washington, DC-based position will manage data, analyze and develop metrics, and provide high level administrative support as needed.

Naval Sea Systems Command (NAVSEA) is the Department of Navy’s (DON) central activity for designing, engineering, integrating, building, and procuring U.S. Naval ships, shipboard weapons, and combat systems. NAVSEA's responsibilities also include the maintenance, repair, modernization, and conversion of in-service ships and their weapons and combat systems.

DON Records Management policy (SECNAVINST 5210.8F) mandates the utilization of a DON approved Electronic Records Management Application (ERMA) for the retention and disposition of all NAVSEA business and program office created or received electronic documents qualifying as official records, per SECNAV M-5210.1, DON RM Manual. NAVSEA Records Management Program office (SEA 00A1.R) is the enterprise compliance office for implementation of agency electronic record management policy across NAVSEA enterprise. 

The Records Management Specialist will provide user support to NAVSEA personnel utilizing DON provided Electronic Records Management Application (ERMA), and administration of NAVSEA records dataset within the ERMA, to include disposition of aged out records; Provide support in coordinating NAVSEA personnel use of the NAVSEA provided ERMA, and assist the NAVSEA CIO (SEA 00I) Enterprise Applications Division with administration of the ERMA, to include records disposition.

Requirements

• Assist the NAVSEA Records Management Officer (RMO) and will be responsible for the administration of Electronic Records Management Systems (ERMS) or Applications (ERMA) that are utilized by NAVSEA Headquarters (HQ) elements and field activities.
• Aid NAVSEA HQ elements and field activities, disseminate Department of the Navy (DON) and NAVSEA electronic records management policy under the direction of the RMO and provide ERMS/A training and user support to NAVSEA personnel.
• Serve as the NAVSEA ERMS Coordinator (or future ERMS/application) responsible for management of user accounts, dataset use and organization management policy and business rules, monitoring of activity dataset containers for ERM policy compliance, coordinating and management of NAVSEA activity Records Management areas within ERMS Record Module, review of NAVSEA Electronic Information System (EIS) records surveys provided by the NAVSEA CIO Federal Information Security Management Act (FISMA) Defense IT Portfolio-DON (DITPR-DON) as part of NAVSEA DITPR-DON EIS annual review and providing an assessment report, ERMS/A dataset usage, status and training reports as directed.
• Support NAVSEA Command inspections held by NAVSEA Inspector General (SEA 00N) at field activities within the Washington, DC Metropolitan Area as part of the NAVSEA RMO (SEA 00A) inspection team. 
• Participate in Site Assist Visits requested by field activities located within the Washington, DC Metropolitan Area.
• Establish and administer ERMS/A user accounts.
• Provide periodic ERMS/A system usage metrics and reports at RMO’s direction.
• Manage NAVSEA activity ERMS/A dataset/portal locations and containers.
• Monitor NAVSEA activity records uploading activity to ensure procedures are being followed and survey uploaded records to ensure that appropriate retention schedules are being applied.
• Produce ERMS/A user and activity level administrator training materials and media.
• Conduct scheduled and ad hoc ERMS/A user and local activity level administrator training.
• Assist with other program area functions, as assigned by RMO.

Qualifications:

·       Must be a US Citizen with an active Secret Security Clearance.

·       A minimum of 5 years working experience with DON and DOD records management policy, practices, and life cycle.

·       Excellent oral and written communication skills. 

·       Strong Customer Service skills.

·       Planning, Coordination, and Training skills.

·       Ability to work under direction and independently, be self-motivated, and result oriented.

·       Ability to multi-task and organize work and schedules to adjust to multiple and evolving priorities.

·       Skill with MS Office applications (Word, Excel, PowerPoint, SharePoint, Teams, etc.)

·       Serve as a team player and able to work with government, contractors, and administrative teams.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability