Payroll Specialist

Payroll Specialist

THE PURPOSE OF ACTIONSTEP

We think Lawyers are Awesome. We have deep respect for what lawyers do. Lawyers impact every milestone in our lives and businesses. It benefits everyone when lawyers have the freedom and tools to do their best work for their clients – to be awesome. Actionstep exists to help Lawyers be awesome.

ACTIONSTEP VALUES

We are defined by our purpose and what we value. Our values are core to what we are and what we aspire to be. Our values help us make good choices and guide us in our actions and how we behave. They underscore how we treat each other, our partners and our customers, remind us how we should act and what our focus needs to be, and they help us navigate the future.

 Actionstep is a pioneer in the development and sale of software-as-a-service (SaaS) products, specializing in the delivery of Legal Practice Management software.  We are a fast growing, dynamic business with a global customer base of more the 30,000 and a team of over 190 in the USA, Australia, UK, Canada and New Zealand.   

THE PURPOSE OF YOUR ROLE

The Payroll Specialist is responsible for processing all Actionstep’s payrolls and all related tasks for the Company.  The Payroll Specialist possesses exceptional organizational skills, strong attention to detail and a high level of professionalism and discretion.

WHAT YOU WILL BE DOING

In this role, you will be accountable for…

• Processing semi-monthly and monthly payrolls for US, Canada, UK, Australia & New Zealand (note – our payrolls are simple.  Expertise in all countries not required, but familiarity with more than one country is nice to have.  Training will be provided making this an excellent opportunity for a Payroll Specialist looking to grow their career and breadth of experience.)

• Preparing payroll journal entries and general ledger reconciliations
• Processing contributions to pensions and savings plans like 401(K), RRSP, Superannuation and pensions

• Performing all responsibilities related to timely payroll distribution and deduction processing
• Auditing time-tracking records approved by supervisors and managers and apply to payrolls accordingly
• Working with the Human Resource team to monitor the processing of new hires, employee status changes and terminations
• Maintaining knowledge of current payroll laws including geo-specific requirements
• Verifying and reconciling quarterly and annual payroll tax reports, including any required census reporting, calculating manual checks, preparing quarterly workers compensation reports, bonus calculations and managing unemployment compensation and rates

• Coordinating and managing any year-end reporting requirements
• Completing and processing verifications of employment and wage request

Relationship Management:

• Build and maintain strong working relationships with all internal and external parties ensuring transparent, proactive and effective communication always.
• Attending and proactively contributing to meetings with the view to add value in a constructive manner.

Professional Development:

• Actively looking to build own career through delivery of self and assisted professional development initiatives.
• Being a thought leader both within Actionstep but also in the wider industry.
• Staying abreast of functional industry best practice patterns, products and technologies and assisting in process improvement activities as required.

Continuous Improvement:

• Proactive in identifying and participating in the continuous improvement of processes and procedures within the Relevant Team department.
• Actively contribute to the development and maintenance of a strong department culture ensuring knowledge and experience is shared.

Health & Safety:

Assume responsibility for your own and others safety and wellbeing, following all safety and wellbeing procedures and instructions, including reporting hazards, incidents and accidents and participating in safety and wellbeing initiatives and programmes as required.

Other Responsibilities:

Undertaking any other reasonable duties as required

Requirements

Experience & Qualifications:

Essential:

• 1-3 years payroll experience (knowledge of systems such as ADP, Paylocity, SuitePeople and/or similar HRIS systems a plus.)
• Knowledge of US, Canadian, New Zealand and Australian payroll a plus. (Training will be provided as needed.)
• Proficient with Microsoft Office applications including Excel, Word and Outlook
• Understanding of country/federal and state/provincial tax laws supporting withholding/employment tax processes
• Familiarity with the processing of garnishments, wage assignments, and tax levies
• Meticulous attention to detail and high level of self-motivation
• Excellent organizational and time management skills
• Ability to maintain confidentiality and exercise discretion
• Ability to respond to changes in priorities and display a sense of ownership
• Strong written and verbal communication skills
• Ability to handle and prioritize multiple tasks and meet all deadlines
• Strong teamwork focus but is able to work independently
• Excellent interpersonal skills with a strong customer service oriented attitude

Personal Skills, Attributes & Behavioural Competencies:

• Ability to work in both team and individual capacities.
• Ability to manage multiple streams of work effectively.
• Ability to manage your daily workload through best practice time management techniques.
• Great communication and interpersonal skills.
• Passionate about teamwork and collaboration.

WHO YOU WILL WORK WITH

Reports To:  Controller

Benefits

We have a fantastic and inspirational working environment!

• Robust variety of Medical plan offerings (as well as Dental and Vision)
• 401(k) Match
• Flexible working
• Wear what you like to work.
• Take your birthday off.
• Competitive benefits package including unlimited Annual Leave.
• Outstanding Denver office in great location close to Union Station
• Relaxed and friendly team who genuinely care about each other
• Fantastic training and development opportunities.