Licensing Coordinator

The Licensing Coordinator is responsible for performing licensing duties for the Company.  This includes maintaining the accounting system (Deltek), working with state agencies to ensure that our company and professional licensing is current and compliant, and acting as a general resource for licensing & affiliation related questions/issues.  In addition, this person works with our Survey team to oversee the Company’s fleet of vehicles and track all equipment.

Essential Duties and Responsibilities

• Maintains all technical licenses (corporate and personal) and expiration dates in accounting system of record (Deltek).
• Maintains repository of all licenses and affiliations, by city, state and/or discipline.
• Promptly supports and advises internal and external customers concerning compliance-related questions and issues, escalating inquiries to internal legal counsel as necessary.
• Manages external, third-party registered agent, who also handles a limited number of Certificate of Authorization (COA) and Secretary of State (SOS) renewals.
• Responsible for Galloway’s fleet of vehicles, including tracking of maintenance and recalls, issuing fuel cards, and coordinating repairs.
• Collect inspections/inventory from Survey team on a quarterly basis and review for deficiencies.
• Tag and update tracking system when Survey equipment is purchased or disposed.
• Provide safety information to our external, third-party vendor on a monthly basis.
• Secure military badges for Federal projects.
• Fosters a compliance culture by communicating proposed regulatory changes and/or industry compliance-related matters to the appropriate stakeholders.
• Collaborates with support departments across the enterprise to facilitate the implementation and enforcement of policy and procedures.
• Supports and promotes the corporation by developing and maintaining relationships with federal, state, and local agencies on an ongoing basis.
• Maintains confidentiality and requires confidentiality of all staff.
• May perform other duties as requested, directed, or assigned.

Supervisory Responsibilities

• None

The estimated starting base salary for this role is $60,000.00-$65,000.00

Beyond Base Salary:

·        Twice Yearly Performance-Driven Bonuses

·        401(K) Profit Sharing Bonus

·        ThrivePass Health & Wellness Account

·        Cell Phone Stipend

At Galloway our salary range is based on several factors including skills, location, education, credentialing, and experience. Pay is carefully considered for each person to ensure equity for all employees.

Knowledge, Skills, and Experience

• Professional and proactive approach to work, problem solver
• Strong organizational skills, concern for quality and accuracy
• Excellent communication skills
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Willingness to learn and embrace new technology is essential.
• Customer service focused
• Highest degree of integrity
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Requirements

Education/Licensure           

•   High School Diploma or equivalent work experience required.

Years of Experience

• Two plus years of prior administrative experience.
• Prior licensing experience preferred.

Benefits

100% company-paid Benefits:

• Dental Insurance
• Vision Insurance
• Health Reimbursement Arrangement
• Short and Long-Term Disability
• Life Insurance
• 8 Annual Holidays
• 8 Annual Volunteer Hours
• Identity Theft Protection
• Employee Assistance Program

Check out our Careers tab or contact our Talent Strategy team to learn even more about our additional benefits!

• 3 Weeks PTO to Start
• Company Subsidized Health Insurance (FSA and HSA plans to choose from)
• Employee-Owned Legacy Company - Associate Program to Develop the Next Generation of Leadership
• Mentorship Program
• Flexible Work Schedule, Including Hybrid Work Options 2 Days per Week
• Paid Parental Leave
• Financial Planning Assistance
• Transit/Parking Plans to Choose From
• Reimbursement Fees for Relevant Licenses/Certifications & Prep Courses
• Tuition Reimbursement Up to $5,000 per Year
• Diversity Network Groups – Check the “About” section on our website to learn about our diversity initiatives!
• Referral Program (Up to $4,000 per hire!)
• Anniversary Bonus Program
• Annual Growth/Performance Reviews
• Accident & Critical Illness Insurance
• Pet Insurance

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