Front Desk Administrator

At Davis Partnership Architects, we believe in creating innovative, sustainable, and aesthetically beautiful spaces that enrich lives. We are a dynamic, award-winning firm with a collaborative and creative environment. We are looking for a detail-oriented, professional, and friendly Front Desk Administrator to be the welcoming face of our company.

Position Overview:
The Front Desk Administrator will be responsible for greeting clients, managing incoming calls, and performing various administrative tasks. You will play a key role in ensuring the smooth operation of our office and providing excellent customer service to both clients and staff. Additionally, this role will provide backup support to Project Team Coordinators, assisting with project-related tasks when necessary.

Requirements

Key Responsibilities:

• Welcome and greet clients, visitors, and vendors, ensuring a positive experience
• Answer and direct phone calls, take messages, and handle general inquiries
• Manage the front desk area, ensuring it is neat, organized, and stocked with necessary supplies
• Assist with scheduling meetings, managing calendars, and coordinating conference room bookings
• Maintain office security by following safety procedures and controlling access
• Receive and coordinate daily mail/deliveries
• Prepare any outgoing mail, UPS or Courier deliveries
• Assist with administrative tasks such as data entry, and organizing documents
• Help coordinate office events and team activities
• Provide backup support to Project Team Coordinators: assist with document preparation, scheduling meetings, coordinating project timelines, and managing project correspondence when needed
• Coordinate CEU Lunch Presentations
• Support other departments with additional clerical tasks as required

Qualifications:

• High school diploma or equivalent required; an associate or bachelor’s degree is a plus
• Previous experience in a front desk, receptionist, or administrative role is a plus
• Strong communication and interpersonal skills
• Ability to handle multiple tasks and prioritize in a fast-paced environment
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Experience working in an architecture, design, or construction firm is a plus, but not required
• Professional appearance and demeanor
• Strong organizational skills and attention to detail

Benefits

The benefits package includes healthcare options, Dental, Vision. Life & Disability Insurance, 401k with a discretionary employer match, RTD EcoPass, Paid Time Off, 9 Paid Holidays, etc.

Compensation is provided on an hourly basis commensurate with experience ranging from $23.00 - $25.00 hourly. 

Why work at Davis?  We surveyed our administrative staff, and they say the top reasons why they love working at Davis are:

Firm Legacy: Our employees are proud of the Firm they represent.

Employment Advancement Opportunity: Growing from within is one of our key business principles.

Company Ethics: Knowing that a company is progressive, modern, professional and involved in the community provides employees with a sense of power, direction and a healthy amount of flexibility.

Work Environment: You will be able to see yourself working here in our pleasant and open work environment (greenery, plenty of light, collaboration space, etc.)