Administrative Assistant/Receptionist

Job Summary:

O’Hagan Meyer is seeking to hire a full-time Receptionist/Administrative Assistant that can handle a fast-paced office environment. We are looking for candidates that are outgoing, personable, hospitable and resourceful. The receptionist will work collaboratively with attorneys and staff of the firm. 1-2 years of office experience is preferred. Recent College Grads are encouraged to apply.

Duties & Responsibilities:

•        Greeting Clients and Visitors

•        Operating multi line phone system including transferring calls and forwarding voicemails

•        Scheduling and confirming appointments

•        Maintain firm conference room schedule and calendar

•        Assist attorneys and staff with office administrative tasks which may include court filings, internal file maintenance, calendaring due dates and other matter related tasks as assigned

•        Scanning and distributing incoming mail and deliveries daily

•        Mailing documents via USPS, USPS Certified, UPS, and FedEx

•        Assist with overflow projects including typing, formatting, researching, scheduling and coordinating meetings

•        Keeping reception area clean, organized and presentable for guests

•        Assist with maintaining office supply inventory and replenishing office supplies

•        Other projects and tasks as assigned

Requirements

Required Skills & Abilities:

·       Proficient with Microsoft Office Suite (Word, Excel and Outlook)

·       Proficient with Adobe PDF

·       Excellent interpersonal and customer service skills

·       Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine

·       Ability to work in fast-paced environment

·       Excellent organizational skills and strong attention to detail

Education & Experience:

High school diploma or equivalent.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 25 pounds at times. 

*The Office Receptionist is required to be in-office five days per week.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Work From Home
• Free Food & Snacks
• Wellness Resources