Payroll & Benefits Specialist

Opening its doors over 40 years ago, FSSI is one of the largest woman-owned providers of document services in the western United States, specializing in highly-customizable print and mail, electronic delivery, marketing and compliance solutions. As a vibrant, growing organization, FSSI is looking to expand our team.

We are currently looking for a Payroll & Benefits Specialist to join our team in Santa Ana, CA. This position is primarily responsible for performing duties related to payroll. Additional essential duties pertain to benefits, company events and administration. We are looking for someone who not only has a strong understanding of payroll but also how it intersects with accounting, auditing, and compliance. Our ideal candidate will ensure payroll processes are accurate, align with financial operations, and adhere to regulatory requirements.

Schedule: Mon-Fri, Full-time. This is an onsite position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Accurately and timely process weekly payroll, including general ledger reporting, garnishments, and related compliance reporting tasks.
• Reconcile and file payroll taxes and W-2s, ensuring accuracy and timeliness.
• Maintain time and attendance records, manage timecard violations, and ensure system integrity for employee data.
• Assist with special projects, audits, compliance reporting, and other administrative tasks as needed.
• Analyze timekeeping records and prepare reports for review.
• Compile, analyze, and maintain records for employee benefits administration.
• Administer health and welfare plans, including enrollments, changes, and terminations, while ensuring compliant record-keeping.
• Assist in annual health insurance renewals, including vetting carriers and analyzing plans.
• Coordinate benefits orientation, enrollment meetings, and maintain inventory of benefit packets.
• Review Health and Welfare 5500 filings, assist with audits, and liaise with brokers, vendors, and carriers.
• Provide accurate reporting and required documents for Year-end 401(k) audit and quarterly and annual tax returns.
• Reconcile monthly premium statements and ensure accurate and timely department allocations.
• Coordinate and manage Wellness Program, Wellness Fair, and employee activities/events.
• Administrate company sponsored perks, discounts and related programs.
• Assist in issuing employee ID badges and proximity cards.
• Assist in maintaining company award programs.
• Ensure compliant record retention, consistently maintaining current and complete personnel files.
• Perform additional administrative duties as assigned.

Requirements

EDUCATION, EXPERIENCE & SKILLS

• High School Diploma or equivalent required. Bachelor’s degree in accounting, business, human resources or related field of study preferred.
• 3 - 5 years of related experience in wage and hour law, compensation review and benefits, payroll software system(s), payroll and tax related Federal and State Laws.
• In-depth knowledge and extensive experience with ADP systems and processes required.
• Advanced knowledge of payroll regulations and processing.
• Certified Payroll Professional (CPP) preferred.
• Experience with benefits administration is preferred.
• Proven ability to manage and prioritize multiple tasks in a deadline driven environment.
• Intermediate to advanced level proficiency in Excel, Word, and Outlook.
• Keen attention-to-detail, with strong organizational, administrative and multi-tasking skills.
• Must demonstrate a positive customer service philosophy and attitude.
• Ability to work effectively both independently and collaboratively with employees at all organizational levels.
• Must demonstrate adaptability and flexibility in dynamic environments.
• Must maintain a high level of discretion in handling confidential information.
• Must act with the highest level of honesty, trust, integrity and confidentiality.

PHYSICAL REQUIREMENTS

Regularly required to use hands and/or fingers to grasp, handle and feel; reach with hands and arms; talk and hear. Frequently required to sit, stand and walk. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision required by this job include close, distant, and peripheral vision, and adjust focus.

Benefits

FSSI offers its employees competitive pay and benefits with opportunities for growth and advancement. Benefits include (subject to eligibility and plan terms):

• 401(k) & Roth
• Participation in Employee Stock Ownership Plan
• Medical, Dental, and Vision Insurance coverage
• Life Insurance provided, and voluntary additional life insurance options
• Paid holidays
• Paid sick leave
• Vacation time
• Employee Assistance Program
• Additional perks and employee programs

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex or gender, national origin, disability, or status as a protected veteran.

Hiring salary range (hourly paid): $30 - $39/hour

Schedule: Full-time, Onsite