Operations Administrator

** Due to the classified nature of our work, U.S. citizenship is required.

Location: Sunnyvale, CA

About Us

Pacific Defense is a leading developer of advanced electronics systems for the U.S. Department of Defense and commercial customers. Our team specializes in Open Systems Architecture solutions for the non-kinetic fight, providing customers with cost-effective, modular, and rapidly reconfigurable systems in record time. We deliver sensing and effects solutions for land, air, sea, and space domains, leveraging open standards and rapid prototyping methodologies to bring innovative capabilities to the market. Pacific Defense has built an excellent reputation in the defense industry and is expanding our team to tackle new challenges and opportunities. Join us and accelerate your career!

We are looking for a reliable Operations Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The operations administrator ensures smooth running of our company’s facilities and contributes in driving sustainable growth.

Requirements

• Proven experience as an operations administrator, office assistant, facilities manager or relevant role

• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with operations management procedures and basic accounting principles
• Excellent knowledge of MS Office and operations management software (ERP)
• Qualifications in secretarial studies will be an advantage
• High school diploma; BSc/BA in office administration or relevant field is preferred
• Sales ERP experience

Key Responsibilities

• Welcome visitors and enforce visitor policies (sign in, escort, visitor requests, etc.)
• Arranging events (Lunches, etc.)
• Ensuring mail is being forwarded appropriately
• Interfacing and scheduling for facilities support (Property manager, janitorial, repair/maintenance, security, lab support etc.)
• Ordering office supplies
• Coordination with other office managers across five locations on enterprise tasks
• Some Operations related data entry (coordinating with Operations staff)
• Schedule and attend meetings – publish minutes and action items of meetings
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Ability to manage customer PO's

Benefits

Pacific Defense provides competitive salaries and immediately vested 401K match. We provide 100% coverage options for the employee, and 75% coverage for dependents’ medical, dental, vision, and life insurance premiums, as well as a flexible spending account for incidental health care expenses. We offer paid time off and federal holidays to spend time with family, pursue outside interests, or just get some extra rest.

Pacific Defense is an Equal Opportunity Employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status, or any other protected factor.