HR Coordinator

Job Title: HR Coordinator 

Location: Irvine 

Reports To: HR Director 

FLSA Status: Non-Exempt 

Pay Range: $20 - $25 per hour

Status: Full Time 

Job Summary: 

The HR Coordinator will play a critical role in supporting the full employee lifecycle, focusing on onboarding, compliance, safety, and be the employee champion. This position requires someone who is detail-oriented, technologically savvy, and able to work both independently and collaboratively in a fast-paced environment. You will be responsible for maintaining accurate records, ensuring compliance with employment regulations, assisting in safety initiatives, and using innovative tools like AI for HR projects. You will also play a role in optimizing HR processes through technology and project management. 

Essential Functions of the Role: 

Onboarding and New Hire Processing: 

• Assist in coordinating the onboarding process, ensuring all new hire paperwork is completed and compliant with company and legal standards (e.g., I-9, Offer letters, background checks, new hire forms). 

• Run background checks and ensure timely processing and accuracy of results. 

• Manage the new hire orientation process, conducting sessions to ensure a seamless introduction to company policies, culture, and procedures. 

• Assist with the creation and updating of orientation materials, including PowerPoint presentations and AI-generated content. 

Compliance: 

• Ensure compliance with all federal, state, and local employment laws, including maintaining accurate employee records and paperwork. 

• Participate in audits and reporting as needed to ensure compliance. 

• Upload and keep track of documents in HRIS system. 

Safety Committee Support: 

• Serve as a key support member of the safety committee, assisting with meetings, documentation, and tracking of safety initiatives and compliance. 

• Support the development and documentation of safety-related policies and procedures. 

Technology Utilization: 

• Use HR software systems, including ATS, to track employee lifecycle and support recruitment efforts. 

• Leverage AI tools for process optimization, data analysis, and content creation. 

Communication and Writing: 

• Draft and update SOPs, ensuring clarity and compliance with company policies and legal requirements. 

• Assist in the creation of presentations and written materials for internal training, policies, and reports. 

General Administrative Support: 

• Assist in scheduling meetings, maintaining HR calendars, and providing general administrative support to the HR team. 

• Support employee relations and engagement initiatives by helping with surveys, tracking feedback, and managing data. 

Other projects and duties as assigned 

Requirements

Qualifications: 

Education: 

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred but not required, or one year experience in an HR role.  

Experience: 

• At least one year of prior HR experience. 

• Experience with onboarding, compliance, and familiarity with employment law. 

Skills: 

• Speak English and Spanish (fluent) 

• Type 45 WPM, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HR technology such as ATS, HRIS, and AI tools. 

• Excellent verbal and written communication skills. 

• Ability to work independently, manage multiple projects, and prioritize tasks effectively. 

• Strong problem-solving skills and the ability to research and propose solutions. 

• Familiarity with creating and maintaining SOPs. 
• Highly organized and detail-oriented. 
• Ability to collaborate with cross-functional teams. 
• Strong sense of initiative and independence, with the ability to work under minimal supervision. 
• Curious, likes to learn, and enjoys working with employees.