Contract Administrator II

The Tsui Group is seeking a qualified and experienced Contract Administrator II to join our aviation team in Los Angeles County with the following duties:

Essential Job Duties 

• Provide a variety of contract administration duties for multiple professional service contracts, which may include: 
• Ensure compliance with contract sections, such as inclusivity, City of Los Angeles ordinances, task orders, cost reimbursables, etc. 
• Process the addition and removal of firms to a given contract. 
• Track relevant contract information and audit periodically. 
• Maintain a log of contract performance. 
• Oversee the creation and storage of all applicable documents and files. 
• Understand all components of the contract including procurement and any amendments. 
• Be familiar with City of Los Angeles and airport policies with regards to contracting. 
• Conduct activities necessary when contracts expire or need to be closed out. 

Task Orders 

• Create labor, other-direct-cost, scope-based, and closeout task orders. 
• Review Task Order Solicitations and corresponding proposals to ensure that they adhere to both the contract and City of Los Angeles policies. 
• Monitor task order expenditures and anticipate when a budget reduction / increase is warranted. 
• Resolve task order funding issues by working with the various airport teams. 
• Resolve task order and contract related issues as they arise. 

Other 

• Work with different partners within the Airport Development Group including executive offices, delivery programs, project teams, payment analysts, IT staff, budget teams, etc. 
• Coordinate with other airport groups, including Strategic Sourcing Division, Operations & Maintenance, etc. 
• Provide administrative support to airport management. 
• Prepare meeting agendas, minutes, and other written correspondence. 
• Prepare ad-hoc reports as requested by airport management or as necessary. 
• Attend meetings, including pre-bid/pre-proposal and outreach events. 
• Assist in resolving issues between firms and airport. 
• Process/coordinate LAX Security badge request packages: quality control and submission to the LAX Security Badge Office and Airfield Driving Permit Office. 
• Other duties as required. 

Requirements

Professional Experience Level/Other Qualifications: 

• At least 3 to 5 years of experience in the administration of commercial/government contracts is required 
• Knowledge and direct experience in SBE/LBE/LSBE/DBE/DVBE/MWBE program coordination and compliance preferred 
• Understand the basic principles of cost accounting, contract lifecycles, and construction phases. 
• Experience with task order contracts. 
• Familiar with the United States General Services Administration per diem guidelines
• Critical thinking skills to address and resolve administrative and process issues. 
• Able to present information succinctly 
• Must be detail oriented and highly organized 
• Effective oral and written communication skills 
• Must be able to interface with a variety of people with different technical and educational backgrounds

Education/Training:

• A four-year degree is preferred, or at least course work in the field 

Hardware/Software Knowledge: 

• Proficient in Microsoft Office Word, Outlook, and Adobe Acrobat Professional 
• Highly skilled in Microsoft Excel 

Specific Requirements:

• May assume other duties as required/needed 
• Maybe required to work past regular work shift 

Benefits

• Salary Range: $92,000-$97,000
• Medical, Vision, & Dental – 100% covered for the employee*
• Life and Disability Insurance
• 10.5 days of Vacation pay (Accrued)
• 6 days of Sick pay (Available Immediately)
• 10 days of Holiday pay (9 Holidays, 1 Personal Day)
• 3% Employer Contribution 401k (After 1 year of service)
• Monthly Stipend for Cell Phone
• Laptop for work purposes