Accounting Associate

Opening its doors over 40 years ago, FSSI is one of the largest woman-owned providers of document services in the western United States, specializing in highly-customizable print and mail, electronic delivery, marketing and compliance solutions. As a vibrant, growing organization, FSSI is looking to expand our team.

We are currently looking for an Accounting Associate to join our accounting team in Santa Ana, CA. This position is responsible for providing support to the accounting department. The role involves assisting with accounts payable and receivable duties, preparing reports, and working closely with the accounting team to ensure the smooth and efficient operation of the accounting department.

Schedule: Mon-Fri, Full-time. This is an onsite position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Accounts Payable:

• Receive and review invoices from Vendors.
• Match invoices to purchase orders and ensure proper documentation.
• Enter invoice details and pertinent information in the accounting system.
• Prepare and process timely payments via credit card, check, ACH or Wire.
• Communicate with vendors to resolve invoice discrepancies, or payment inquiries.
• Assist Accounting Coordinator with filing and other accounts payable tasks.
• Help record and reconcile credit card transactions.
• Setup and maintain vendor accounts in the accounting system.
• Ensure compliance with company policies and procedures.

2. Accounts Receivable:

• Review ancillary reports and information for billing customers.
• Generate customer invoices by following the billing process.
• Ensure that all billing information is accurate.
• Record incoming payments from customers.
• Help process credit memos for adjustments or customer refunds as needed.
• Mail, email or upload invoices to customer’s preferred web portal.
• Assist Billing Supervisor with collection calls/emails.
• Prepare deposit using remote deposit and scan incoming checks.

3. Other Accounting Functions:

• Support the accounting team during month-end and year-end close processes.
• Liaise with other departments to obtain necessary information for accounting tasks.
• Provide administrative assistance to the accounting department as needed.
• Assist in preparing correspondence, reports and other documents.
• Assist with special projects and other accounting tasks as assigned.

Requirements

EDUCATION, EXPERIENCE & SKILLS

• High school diploma or equivalent.
• 1-3 years of related experience and training; or equivalent combination of education and experience.
• Prior experience working with accounting software is required; NetSuite experience is plus.
• PC literacy, with a working knowledge of MS Word and Excel.
• Effective written and verbal communication skills.
• Aptitude for numbers and appreciation for accurate data entry.
• Demonstrates strong organizational skills and excels in prioritizing tasks to adhere to deadlines.
• Demonstrates analytical and problem-solving skills.
• Team player and collaborates with other departments in the organization.
• Able to work efficiently with minimal supervision.

PHYSICAL REQUIREMENTS

Regularly required to use hands and/or fingers to grasp, handle or feel; reach with hands and arms; and talk or hear. Frequently required to sit for long periods of time, and occasionally required to stand, walk, or climb; and stoop, kneel, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision skills required by this job include close vision, peripheral vision, depth perception, and focus adjustment.

Benefits

FSSI offers its employees competitive pay and benefits with opportunities for growth and advancement. Benefits include (subject to eligibility and plan terms):

• 401(k) & Roth
• Participation in Employee Stock Ownership Plan
• Medical, Dental, and Vision Insurance coverage
• Life insurance provided, and voluntary additional life insurance options
• Paid holidays
• Paid sick leave
• Vacation time
• Employee Assistance Program
• Additional perks and employee programs

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex or gender, national origin, disability, or status as a protected veteran.

Hiring Pay Range (hourly paid): $21.00 - $25.00 an hour

Schedule: Full-time, Onsite