Event Planner

About Us

At avad3 we’re all about creating unforgettable experiences and events that go above and beyond expectations. We’re looking for a creative and detail-obsessed Corporate Event Planner who loves to bring visions to life, from brainstorming the big ideas to the last goodbyes. If you’re a go-getter who thrives on the challenge of making every detail count, we’d love to hear from you!

What You’ll Be Doing

In this role, you’ll be:

• Developing event concepts from the ground up and turning them into exceptional experiences.
• Collaborating with internal teams and clients to transform production projects into new service opportunities.
• Staying ahead of the curve with trends in event design, production, and best practices.
• Coordinating logistics — from scouting venues to managing contracts and budgets.
• Acting as the main point of contact for clients, vendors, and key stakeholders.
• Planning everything from venue setup and catering to marketing materials, entertainment, and travel logistics.
• Managing on-site logistics, troubleshooting any hiccups, and ensuring everything runs smoothly.
• Building and maintaining a rockstar network of industry contacts, vendors, and venues.

Requirements

What We’re Looking For

We’d love to meet you if you:

• Have proven experience in event planning, meeting production, or coordination.
• Are a great communicator who can build positive relationships with clients and vendors.
• Love juggling multiple tasks and can stay cool under pressure.
• Have a knack for attention to detail and are a pro at time management.
• Are a self-starter who can work solo but also lead teams when needed.

Bonus points if you:

• Have experience in marketing, PR, or related fields.
• Are open to domestic or international travel.
• Have a network of industry contacts or a passion for finding the best venues and vendors.

Benefits

Why Join Us?

We offer a flexible work environment, opportunities to grow with us, and the chance to work on exciting projects with a fun and supportive team. If you’re ready to create events that people will remember, we’d love to have you on board!

• 401K Retirement with 6% match (after 90 days)
• Company-paid 70% healthcare benefits, plus 100% company-paid First Stop Health (telemedicine)
• Paid personal days starting at 20 days per year, plus 2 days for Thanksgiving and 5 days for Christmas
• Annual company offsite days, Christmas Party, and fun times as a team!

ABOUT OUR COMPANY

We are a national event production company, with our sole office proudly based in our hometown of Northwest Arkansas. We make flawless production scalable, serving event planners on their biggest days of their year by managing production. We support non-profits, agencies, Fortune 500 companies and educational clients for over one hundred of their events each year. We believe no message should be distracted by technical difficulties. We’re a small business and a tight-knit team that values joy at work and a passion for what we do.

ABOUT OUR COMMUNITY

We are definitely biased when we say Northwest Arkansas is an ideal place to live and work. Although our operations take us all over the United States, avad3 will always call Northwest Arkansas home. Three Fortune 500 companies are headquartered here, and countless others have offices. The University of Arkansas, Crystal Bridges Museum of American Art, and the Walton Arts Center provide a rich educational and cultural backdrop, and our location in the heart of the Ozarks near the Buffalo River and Devil’s Den State Park creates a surplus of riches when it comes to outdoor opportunities. An extensive trail system and the active mountain biking and running communities make NWA a favorite of amateur and professional athletes alike. We have an excellent national airport providing direct flights to over 20 US cities. Our diverse population provides an atmosphere where there is always something new to experience and always space to thrive.