Accounts Payable Coordinator

Pavement Preservation Group is the proud union of industry leaders—Cactus Asphalt, American Pavement Preservation, Southwest Slurry Seal, and Viking Construction. Our journey of excellence and commitment to top-notch asphalt preservation and repair services has reached new heights as we merge these exceptional companies into one powerhouse

Pavement Preservation Group is not just about preserving asphalt; it's about preserving trust, quality, and the longevity of your surfaces. Our commitment remains unwavering, and our expanded capabilities ensure that we meet and exceed your expectations every time.

Whether it's roads, parking lots, or any asphalt surface, Pavement Preservation Group is your trusted partner for lasting solutions.

Pavement Preservation Group (Cactus Asphalt, Southwest Slurry Seal, Viking Construction, and American Pavement Preservation) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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Accounts Payable Coordinator Responsibilities:

We are looking for an organized, Accounts Payable Coordinator, with exceptional communication and problem-solving skills to process and maintain accounts payable records.

• Issuing purchase orders to various departments and enters into accounting system

• Issues daily purchase order reports for approval of the orders by buyers
• Reviews daily field logs and receivers and posts cost to purchase orders
• Review daily schedules for receiving completion and determine cost code for each crew and forward schedule and daily field logs to payroll for entry
• Maintaining a filing system in the purchase department for received purchase orders
• Reviews all invoices for appropriate documentation and approval and matching received purchase orders to them prior to payment.
• Verify approval on all invoices that do not match or are missing receiving documents
• Verifies vendor accounts by reconciling monthly statements
• Placing orders with suppliers or vendors and ensuring that documentation is in order,
• Determines and maintains pricing. Reviews price lists/ updates database
• Performs filing and coping.
• Daily enters new project work orders, including budgets and contract value, into accounting system and locates job files in the assigned place
• Processes Preliminary Liens for all projects
• Maintains insurance documentation for all vendors and verifies they are current
• Maintains all company licenses and permits and verify they are current
• Assists in monthly closings.
• A good Purchasing Clerk will look for ways to reduce costs to the company, such as evaluating costs of purchasing from suppliers to arrive at the best price
• Special projects as assigned

Schedule:

• Full Time- 8 am- 5 pm

• Monday to Friday

Requirements

• Excellent customer service skills

• Ability to process and follow-up on rush items
• High degree of accuracy and attention to detail
• Data entry skills with a knack for numbers
• Good organization skills

Benefits

 Paid time off- 120 hrs. (3 weeks) upon hire! 200 hrs. (5 weeks) after 5 years of service!

401(k)/ 401(k) matching – We match 50% up to the first 6% of employee contributions

We offer medical, dental, vision, vol life insurance, 1x annual salary company paid life insurance, short-term & long-term disability, critical illness, and accident coverage.