Office Manager
Southern Shirt
Birmingham, alabama
Job Details
Full-time
Full Job Description
We are seeking a versatile and dedicated Office Manager to join our team. In this multifaceted role, you will be responsible for overseeing the day-to-day operations of our office while handling bookkeeping and some human resources functions. The ideal candidate is organized, detail-oriented, and capable of managing a wide range of tasks efficiently.
Responsibilities
Bookkeeping:
- Financial Records: Maintain accurate financial records, including accounts payable and receivable, expense reports, and reconciliations.
- Budget Management: Assist in the preparation and monitoring of budgets, providing regular financial reports to management.
- Payroll Processing: Prepare and process payroll, ensuring compliance with payroll regulations and accurate record-keeping.
- Invoicing and Billing: Generate invoices, track payments, and manage billing inquiries.
- Insurance Policies: Manage the company's insurance policies, ensuring they are up-to-date and providing adequate coverage.
Tax and Financials:
- Sales Tax Management: Oversee the calculation, collection, and remittance of sales tax as required by local and state regulations.
- Tax Accountant Collaboration: Work closely with our tax accountant to ensure accurate financial records, tax compliance, and timely filings.
Human Resources:
- Recruitment: Assist in the recruitment process by posting job listings, screening resumes, and coordinating interviews.
- Employee Onboarding: Facilitate the onboarding process for new hires, including orientation, paperwork, and training coordination.
- HR Documentation: Maintain employee records, handle confidential information, and ensure compliance with HR policies and regulations.
- Benefits Administration: Assist with employee benefits enrollment, changes, and inquiries.
Office Management:
- Facility Management: Oversee office facilities, including maintenance, supplies, and equipment procurement.
- Office Efficiency: Implement and upkeep of processes to improve office efficiency, including organization, time management, and task delegation.
- Event Planning: Coordinate meetings, conferences, and special events, including catering, and equipment setup.
- Staffing: Manage and lead part-time personnel, ensuring their efficient performance of daily tasks.
Requirements
Bachelor's degree in Business Administration, Accounting, Human Resources, or a related field
- At least 5+ years of experience in management, bookkeeping, and HR functions.
- Strong organizational and multitasking abilities.
- Proficiency in bookkeeping software and MS Office Suite (especially Excel).
- Tech Savvy with the ability to learn and adapt to new software quickly.
- Knowledge of HR processes and best practices.
- Excellent communication and interpersonal skills.
- Attention to detail and a high level of accuracy in financial record-keeping.
- Ability to handle sensitive and confidential information with discretion.
Why You're the Right Fit for this Position:
- Your extensive experience in office management, bookkeeping, and HR functions make you a well-rounded candidate.
- Your tech-savvy skills ensure that you're at ease in the digital landscape, streamlining administrative tasks.
- Your attention to detail and organizational skills keep our office humming smoothly.
- Your ability to handle sensitive information with discretion aligns with our commitment to confidentiality.
- Your dedication to maintaining a positive and efficient work environment makes you the ideal candidate for this role
Benefits
- Passionate Team: You'll be working with a group of like-minded trend-setters who share your love for what we do.
- Room to Grow: We're all about professional development and growth. Your creative ideas will be valued.
- Creative Freedom: We encourage you to think outside the box and bring your innovative ideas to life.
- Competitive Benefits: We offer competitive compensation, benefits, and perks to keep you happy and motivated.
Benefits Include:
- 401K Retirement with employer matching
- Medical, Dental, and Vision Insurance
- Paid Time Off (PTO) and Holidays
- Professional Growth Plans
- Performance Bonus Opportunities
- Health and Wellness Programs
- Continued Education Allowances
- Company Sponsored Luncheons and Events
- Generous Employee Discounts on SSCO Product
- Fun, Collaborative Work Environment with Great People!