Construction Admin

The Administrative Assistant is responsible for assisting the Solar Division with general administrative support.

This position is 100% on site at a project site, and this is a temp to perm position.

Essential Duties and Responsibilities

• Maintains a comprehensive and orderly project file system.  Ensures the team adheres to the filing process.

• Assists the team with mailing of FedEx, Certified Mail, etc. Distribute and/or scan mail to recipient daily.
• Assists the Project Management team in tracking Certificate of Insurance and processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
• Accurately enters the payroll daily.
• Completes daily and weekly audits to ensure all craft employees are correctly paid. Ensures all payroll issues are accurately and timely resolved.
• Maintain office supply inventory
• Code...

The Administrative Assistant is responsible for assisting the Solar Division with general administrative support.

This position is 100% on site at a project site, and this is a temp to perm position.

Essential Duties and Responsibilities

• Maintains a comprehensive and orderly project file system.  Ensures the team adheres to the filing process.

• Assists the team with mailing of FedEx, Certified Mail, etc. Distribute and/or scan mail to recipient daily.
• Assists the Project Management team in tracking Certificate of Insurance and processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
• Accurately enters the payroll daily.
• Completes daily and weekly audits to ensure all craft employees are correctly paid. Ensures all payroll issues are accurately and timely resolved.
• Maintain office supply inventory
• Code...

The Administrative Assistant is responsible for assisting the Solar Division with general administrative support.

This position is 100% on site at a project site, and this is a temp to perm position.

Essential Duties and Responsibilities

• Maintains a comprehensive and orderly project file system.  Ensures the team adheres to the filing process.

• Assists the team with mailing of FedEx, Certified Mail, etc. Distribute and/or scan mail to recipient daily.
• Assists the Project Management team in tracking Certificate of Insurance and processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
• Accurately enters the payroll daily.
• Completes daily and weekly audits to ensure all craft employees are correctly paid. Ensures all payroll issues are accurately and timely resolved.
• Maintain office supply inventory
• Code...

The Administrative Assistant is responsible for assisting the Solar Division with general administrative support.

This position is 100% on site at a project site, and this is a temp to perm position.

Essential Duties and Responsibilities

• Maintains a comprehensive and orderly project file system.  Ensures the team adheres to the filing process.

• Assists the team with mailing of FedEx, Certified Mail, etc. Distribute and/or scan mail to recipient daily.
• Assists the Project Management team in tracking Certificate of Insurance and processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
• Accurately enters the payroll daily.
• Completes daily and weekly audits to ensure all craft employees are correctly paid. Ensures all payroll issues are accurately and timely resolved.
• Maintain office supply inventory
• Code...

The Construction Field Administrative Assistant will be providing support to our field team.

This position is 100% on-site at a project site. This is a temporary position, with the possibility of becoming permanent.

Essential Duties and Responsibilities

• Maintains a comprehensive and orderly project file system and ensures the team adheres to the filing process
• Sorts, opens, and date-stamps mail daily
• Collects and files daily diary notes from Project Management team
• Creates and tracks employee identification badges
• Assists the Project Management team in processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
• Accurately enters the payroll daily into payroll system ADP
• Processes layoff checks in a timely manner
• Completes daily and weekly audits to ensure all craft employees are correctly...

Description

Team CBH is growing! We are looking for a positive and professional Construction Administrative Assistant to join our team.

• Are you highly organized and love helping people?
• Do you have a positive perspective and enjoy working in a fast-paced, dynamic environment?
• Are you interested in working at a company that was voted 1st in Best Places to Work in Idaho?

If you want to join an amazing team that works with superintendents and trade partners to build dreams daily, here’s your chance.

In this role, you’ll:

• Issue landscaping purchase orders and change orders
• Follow up with landscapers to ensure jobs are kept on schedule

• Review ad publish landscaping bids
• Receive homeowner landscaping warranty requests

• Follow up with landscapers to ensure warranty requests are completed

• Answer phone calls or emails from...

Chesapeake Contracting Group is a privately held, award-winning commercial general contractor. For 45 years, we have gone beyond construction delivery services by offering creative planning and solutions from project concept to completion. Our expertise encompasses automotive dealerships, retail, mixed-use, restaurants, mid-rise office and medical buildings, flex-space, warehouses, and tenant fit-outs.

We are looking for a Project Coordinator to work under the leadership of our project managers to keep all parts of the project organized and running according to plan. This is a critical project support position with a wide variety of responsibilities that support our construction leaders to get our customers’ projects completed safely, accurately and at the highest quality.

Please note this position can report to our Annapolis, MD office or Herndon, VA office

• Oversee and manage project documentation and coordinate...

RMF Engineering is an innovative, top-ranked, national engineering firm that specializes in providing design and engineering services for all aspects of building and utility infrastructure construction. RMF offers a balanced benefits package that centers on a stable and professional working environment which includes above standard health and dental insurance, paid holidays, paid vacation, and 401K plan.

Description:

RMF Engineering, Inc is currently seeking a Construction Contract Administrator in our South Carolina office. The Construction Contract Administrator’s (CA) primary role is to provide competent engineering representation to multiple OAC teams on commercial construction projects. 

Responsibilities:

• Provide technical quality assurance reviews of Contract Documents
• Perform submittal reviews and respond to RFIs
• Perform reviews of contractor cost proposals.
• Represent the firm at...

We are seeking a highly organized and detail-oriented Construction Contract Administrator to join our growing team in Mobile, Alabama. As a Construction Contract Administrator, you will play a crucial role in ensuring the smooth operation of our construction processes by ensuring commercial documents are collected, reviewed, distributed, and completed in accordance with contractual requirements and industry standards. A proactive approach and excellent communication skills will contribute to the overall success.

 The successful candidate will oversee multiple administrative duties, which include:

·       Commercial document management

-          Commercial contract booking

-          Commercial contract billing

·       Certified payroll reporting

·      ...

ABcom, a leader in mission critical infrastructure design and build, is seeking Administrative Assistant to the Operation Manager to focus on new and ongoing business development. In this position, you are responsible for learning marketing and sales of consulting, engineering design and supplying the products and labor to build the cabling, security and wireless infrastructure to new clients as well as assigned existing clients.

Requirements

responsibilities for Administrative Assistant

• Work with Superintendent, Project Manager and Safety Professional
• Organize and maintain files and databases in a confidential manner
• Manage communication including emails and phone calls
• Screen phone calls, redirect calls, and take messages
• Schedule appointments, meetings, and reservations as needed
• Receive deliveries; sort and distribute incoming mail
• Maintain and order office...

Well established National Title Insurance Company is now hiring an experienced Construction Escrow Administrator .The construction escrow officer will provide construction loan escrow services to clients and/or their lenders. The essential duties of this role are sworn statement review, lien waiver review and disbursement of construction proceeds.

Must have high school diploma or equivalent experience
• 5+ years related real estate, escrow and/or title experience with 3+ years experience directly handling construction transactions (commercial and/or residential)
• Underwriting and legal knowledge preferred
• Ability to read and interpret documents such as escrow, closing, title, operating and procedure manuals
• Strong communication skills to work effectively with customers and our team of...

CDR Maguire Engineering is currently seeking a Construction Inspection Administrative Assistant to join our Allentown, PA office to provide clerical and administrative support for our Construction Services Division. This is a full-time hybrid position.

About CDR|M:
CDR Maguire delivers engineering consulting services, emergency management solutions, and disaster health and medical services.  Founded in 1938, the firm has grown with offices across the nation.  Serving clients in New England, Pennsylvania, and Florida, CDR Maguire Engineering is a full-service infrastructure consulting firm that operates at the intersection of innovation and alternative project delivery solutions. Partnering with clients to solve their most complex challenges, CDR Maguire Engineering provides a full continuum of services, including project and program management, transportation design, and construction engineering...

The Momentus Capital branded family of organizations - which includes Capital Impact Partners, CDC Small Business Finance, and Ventures Lending Technologies - is transforming how capital and investments flow into communities to provide people access to the capital and opportunities they deserve. We are working to reinvent traditional financial systems that have failed to address systemic issues of inequality, economic empowerment, and the widening racial wealth gap by offering a continuum of financial, knowledge, and social capital to help local leaders build inclusive and equitable communities and create generational wealth. This includes a comprehensive package of loan products, impact investment opportunities, training, and business advising programs, and technology services that advance locally-led solutions. Our suite of products and services, experience, and scope will foster equitable job creation, wealth building, and economic...

Construction Administrator

Office Location: 9990 Coconut Road Ste. 375, Estero, FL

Position Classification: Full-Time Regular

About This Opportunity

If you have a take-charge, positive attitude and love to be part of a hard-working team, apply for the Construction Administrator open position. The selected candidate will work in partnership with multiple market teams, which includes Project Executives, Managers, and Superintendents to provide support on the day to day processes related to managing Rockford Construction projects. The Construction Administrator participates in a variety of project management activities such as managing subcontracts, the bidding process, change orders, cost management, and closeouts. This position will be the “hub” of the project team. Our Project Managers and Superintendents rely on the organization and scheduling of all critical deadlines by the Administrator. This position reports to...

Hire Resolve’s client is a leading Multi-disciplinary Engineering and Architecture firm that is urgently seeking the expertise of a Construction Administrator in Dallas, TX.

Responsibilities:

• Assists project managers and communicates updates.
• Receives, reviews, approves, returns, and tracks submittals, including coordination with technical consultants and engineers to ensure that the contract document requirements and the owner-architect contract obligations are met throughout construction.
• Responds to contractor requests for information (RFI’s).
• Assists in the preparation of changes to be issued in the form of Construction Change Directives (CCD’s), Sketches, Addenda and Bulletins.
• Conducts on-site evaluations as construction progresses, authors and issues field reports in a timely manner.
• Reviews contractors’ pay applications.
• Examines and understands project specifications and construction...

fs3|Hodges, a prominent construction management firm, is currently seeking a detail-oriented and organized Construction Administrative Assistant to join their team. With a solid reputation for providing exceptional services and delivering successful projects, fs3|Hodges is committed to providing a collaborative and supportive work environment.

Salary Range: $50,000 - $55,000

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Responsibilities

• Assist the project team with administrative tasks such as document preparation, printing, and filing.
• Coordinate and schedule meetings, conferences, and appointments.
• Manage project correspondence, including drafting and distributing emails, memos, and letters.
• Assist in project procurement activities, such as obtaining quotes and organizing vendor...

Join the fast-paced and dynamic team at ViaSun Corporation as our Construction Payroll Administrator. As a Construction Payroll Administrator, you will play a critical role in ensuring accurate and timely payroll processing for our construction projects.

In this role, your responsibilities will include:

• Managing the end-to-end payroll process, including data entry, calculation of hours worked, and deducting taxes and other withholdings.
• Ensuring compliance with federal, state, and local payroll laws and regulations.
• Processing new hires, terminations, and employee changes in Vista by Viewpoint payroll system.
• Addressing payroll-related inquiries and issues from employees.
• Preparing payroll reports, including gross wages, tax deductions, and contributions.
• Collaborating with the HR department to ensure accurate and timely reporting of employee data.
• Working closely with the finance department to reconcile...

Founded in 1984, Firetrol is the national leader in fire protection & life safety services. We are currently seeking an experienced Construction Admin to join our team of over 1,000 of the best fire protection professionals in the industry. 

Under the direction of the Contracts Administrator, works as a member of the Operations team, performing administrative functions in accordance with established procedures. 

·       Develop proficiency in functional areas within Document Control including printing/plotting, scanning and processing documentation into given Document Management Systems.

·       Process and distribute all documentation, both internally & externally, including Job-sites, Clients, Vendors or other parties.

·       Generate and check the accuracy of transmittals as...

Job Title: Construction Administrator

Salary: $65,000 - $75,000

Job Type: Full-Time

Shift: 8am to 5pm, Monday to Friday, In-Office

Client Details: Our client is a reputable dealer and installer for the industry's leading pergola and cabana manufacturer.

Job Description:

Responsibilities:

• Manage project documentation, including contracts, permits, drawings, and correspondence.
• Coordinate administrative tasks such as installation schedules, material orders, meetings, calendars, and project files organization.
• Assist in procurement activities, including obtaining bids, processing invoices, and tracking material deliveries.
• Communicate with project stakeholders, including clients, contractors, subcontractors, and suppliers.
• Assist in preparing and distributing project-related reports, presentations, and documentation.
• Support project managers and supervisors with administrative tasks to ensure...

ABcom, a leader in mission critical infrastructure design and build, is seeking Administrative Assistant to the Operation Manager to focus on new and ongoing business development. In this position, you are responsible for learning marketing and sales of consulting, engineering design and supplying the products and labor to build the cabling, security and wireless infrastructure to new clients as well as assigned existing clients.

Requirements

responsibilities for Administrative Assistant

• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
• Organize and maintain files and databases in a confidential manner
• Manage communication including emails and phone calls
• Screen phone calls, redirect calls, and take messages
• Schedule appointments, meetings, and reservations as needed
• Receive deliveries; sort and distribute incoming mail
• Maintain...

We have an exiting administrative opportunity for a Construction Project Administrator in Anaheim, CA!

This role is onsite at the project location and is anticipated to last 12 months.

Hours are Monday-Friday, 40 hours per week.

This role requires great attention to detail, technological proficiency and excellent communication skills.

Primary Responsibilities Include:

• Document management- ensuring proper documentation is received, checked for accuracy, stored and shared with appropriate parties
• Taking and distributing meeting minutes
• Related administrative tasks as needed

Requirements

• 3-5 years of related experience within the construction industry
• Profcient with technology
• Great attention to detail
• Excellent communication and negotiation abilities
• Well-organized and reliable