Admin/Receptionist

At earnoseandthroatct, also known as Westwood Ear, Nose and Throat, we are seeking a dedicated Administrative Assistant/Receptionist to join our dynamic team. This role is vital in ensuring our office runs smoothly as you will be the first point of contact for patients entering our practice. You will have the opportunity to interact with patients daily, providing them with exceptional service and support. The position requires excellent organizational skills as you will be managing scheduling, answering phones, and handling a variety of administrative duties. In addition to greeting patients, you will assist with maintaining patient records, processing insurance information, and coordinating with medical staff to ensure efficient workflows. As an Administrative Assistant/Receptionist, you will play a significant role in fostering a welcoming and professional environment that promotes patient satisfaction and contributes to the overall success of our practice. If you are someone who...

Founded in 1984, Firetrol is the national leader in fire protection & life safety services. We are seeking an Admin/Receptionist for Firetrol's district office in Austin, Texas.

The successful candidate will be responsible for a variety of administrative tasks, including:

• Answering incoming phone calls and directing them to the appropriate department.
• Checking daily mail and delivering to appropriate persons.
• Handling conference room assignments.
• Assist with collections and deposits.
• Managing monthly Account Receivable statements.
• Other administrative responsibilities as required to support the business

Requirements

• Attention to detail is a MUST.
• Exceptional organizational skills.
• Outstanding written and verbal communication skills.
• Strong interpersonal skills for effective interaction with customers and colleagues.
...

Job description

ABOUT THE ROLE:

Administrative Assistant / Receptionist

Our CPA firm provides excellent client service to our small and medium sized owner managed business clients.

We are looking for a proactive and ambitious Administrative Assistant / Receptionist to join our accounting firm to ensure the workflow moves through the firm while being the main point of contact for the client. The right candidate is process driven with high attention to detail and has experience working in an accounting or CPA firm.

This role requires you to do a lot of routine mondain daily administrative tasks. If you get bored easily and cannot keep focus for a long period of time doing repetitious work then this is not the right role for you.

Responsibilities include:

• Work closely with our professional staff to ensure our clients are receiving the highest quality of...

ThermalTran Mechanical, Inc is seeking a friendly and organized Administrative Assistant/Receptionist to join our team. As an Administrative Assistant/Receptionist, you will be the first point of contact for our company and will provide administrative support to ensure the smooth functioning of our office.

Responsibilities:

• Answer and direct phone calls in a professional and courteous manner
• Manage emails, letters, packages, and other forms of correspondence in a timely manner
• Schedule appointments and dispatching of service personnel
• Take detailed messages and ensure they are delivered promptly to the appropriate person
• Conduct clerical tasks such as filing, photocopying, and organizing documents
• Assist with organizing company events and meetings
• Maintain office supplies and organization
• Assist with basic bookkeeping tasks such as data entry and invoice processing
• Perform other...

We are looking for a part-time candidate who can help further our growth.

• Answer and direct incoming phone calls
• Manage and distribute incoming and outgoing mail and packages
• Greet and direct visitors and guests
• Order and maintain supplies
• Stock breakroom daily
• Perform general office and administrative tasks
• Assist various departments when needed
• Enter data, file, and organize confidential documents / information
• In your role as a part-time receptionist, you will be responsible for front desk operations / tasks and ensuring an incredible experience for clients

Requirements

• Able to work part-time 2:00 pm 7:00 pm Monday-Friday
• People person
• Good work ethic
• Positive attitude
• Organized
• Must pass background check
• Basic computer skills - Word and Excel

Benefits

...

The Local 26 IBEW-NECA Joint Trust Funds ("Fund Office"), located in Lanham, MD, is currently seeking an Administrative Assistant A to support the administration of four multi-employer benefit funds. Covering over 11,000 members of Local 26 IBEW and their dependents, these Taft-Hartley funds consist of a private health and welfare fund, defined benefit pension fund, defined contributions pension fund, and industry promotion fund. To learn more, go to www.ewtf.org.

The ideal candidate will be an experienced, forward-thinking professional who works well in a dynamic environment; an efficient and effective communicator of benefit plan provisions to members and employers; and proactive team member who supports the Fund Office's efforts to provide excellent service.

Duties:

Duties include, but may not be limited to:

Perform member and dependent enrollment/disenrollment; Liaise with facility management; Perform administrative tasks to support...

Aspen Fiber Networks, a leading information technology solutions provider, is seeking a friendly and professional individual to join our team as a Receptionist. In this role, you will be the first point of contact for visitors and callers, creating a positive and welcoming experience.

As a Receptionist, you will handle a variety of administrative tasks to support the smooth operation of our office. You will greet and assist visitors, answer phone calls, manage incoming and outgoing mail, schedule appointments, and maintain office supplies. Your excellent communication and organizational skills will contribute to the overall efficiency and productivity of our office.

Responsibilities

• Greet and welcome visitors in a warm and courteous manner.
• Answer and direct phone calls to the appropriate individuals.
• Manage incoming and outgoing mail, including sorting and distributing mail and packages.
• Monitor Scheduled appointments and...

Santa Ana Body Shop is seeking an administrative assistant for our 34th st. Location in Houston, TX. We are looking for someone with administrative experience, and strong customer service skills.

SCHEDULE: 8-6 M-F; No weekends

Spanish speaking skills are highly recommended

Job Duties:

• Answering Telephones
• Acknowledge, Greet customers upon arrival
• Scheduling Appointments
• Confirming Appointments
• Data entry; electronically file invoices/ receipts
• Reconcile Payments, Check Payment Status
• Reconcile Vendor Statements
• Call Insurance Companies
• Follow up/ Sales calls
• Online Media Management
• Client visits

Requirements

-Communication
-Problem Solving
-Computer and typing Skills
-Effective time management
-Punctuality
- Will require a resume to be sent before interview process
• Microsoft Office: 1 year (Preferred)
* Customer...

We are currently sourcing a part time (20 to 30 hours/week) Administrative Assistant/Receptionist in the Waste & Recycling Division at our Richmond, VA office.

The Waste & Recycling Division at LaBella provides engineering and environmental solutions and construction phase services for our solid waste clients throughout the southeastern United States. We serve a client base composed of local governments, private municipal solid waste operators, regional waste authorities, and private industrial operators.

The Administrative Assistant/Receptionist is responsible for performing a wide range of clerical/administrative assignments and resolving recurring problems independently without close supervision. The ideal candidate must be able to interact with people on all levels including managers, staff, and clients.

A successful candidate will be self-motivated with the willingness to learn and innately possess an attention to detail. The candidate will be...

Founded in 1984, Firetrol is the national leader in fire protection & life safety services. We are seeking an Admin/Receptionist for Firetrol’s district office in Lubbock, Texas.

The successful candidate will oversee multiple administrative duties, which include:

· Answer incoming phone calls and direct to the proper department

· Manage on call schedule and program phone system accordingly

· Manage conference room assignments

· Set up new customer accounts in Great Plains software and update customer accounts as needed

· Create new work orders in Great Plains and Service Trade software’s

· Entering inspection and Monitoring contracts into Great Plains software

· Invoicing completed work orders

· Order / request COI’s

· Time entry for payroll

· Assist with daily deposits

· Assist with Accounts Receivable collection calls

· Other responsibilities as required to support the...