Executive Assistant in Pennsylvania

Position Summary

The Executive Assistant (EA) is a key member of the ACHIEVEability team, directly supporting the Executive Director (ED) and leadership team to ensure the efficient operation of the organization. This role involves advanced administrative and organizational tasks, acting as a liaison with vendors and stakeholders, and supporting the mission to foster equitable growth in West Philadelphia. The EA must possess strong initiative, adaptability, and the ability to manage multiple responsibilities with exceptional attention to detail.

Requirements

Essential Duties & Responsibilities

Executive Director Support

• Serve as the primary point of contact for the ED, facilitating effective communication and operations.
• Proactively manage the ED’s calendar, schedule, and travel arrangements while ensuring efficient time management.
• Handle confidential...

Founded in 2005, Medical Guardian is a leading provider of innovative medical alert systems that empower people to live a life without limits. A member of the National Aging in Place Council, Medical Guardian is headquartered in Philadelphia and provides support to hundreds of thousands of people across the country who are ready to take on the next chapter of life while remaining safe living in their own home. Here at Medical Guardian, we believe that we are doing more than selling medical alert devices; we are saving lives. 

The Executive Assistant will provide high-level administrative support to company leaders to ensure they can efficiently accomplish key tasks and company initiatives. They will manage the executive’s daily calendar, including scheduling meetings, confirming appointments, writing itineraries and arranging transportation.

Key Responsibilities:

Administrative Responsibilities

...

Be the Organizational Guru Behind Exceptional Client Service!

We need a superstar Executive Assistant who can handle the details while keeping an eye on the big picture. You’ll be the go-to person for our CEO and the right hand for our Finance and HR teams. This role is perfect for someone who loves solving problems, staying one step ahead, and being at the center of it all.

What You’ll Do

• CEO Extraordinaire: Keep the CEO’s calendar in check, manage travel plans, and make sure they’re prepped and ready for anything—from meetings to big presentations.
• Finance/HR Wizardry: Help the Finance and HR teams stay on track by tracking AP/AR, invoicing, coordinating interviews, and handling onboarding like a pro.
• Organizer-in-Chief: Plan company events, manage meeting agendas, and keep everything running like a well-oiled machine.
• ...

This position provides essential support to the Chief Operating Officer (COO), managing a wide range of administrative and office management functions to ensure smooth operations and enhance organizational efficiency. The role encompasses various responsibilities that are central to the agency’s administrative services and overall support framework.

Requirements

Essential Functions

• Oversee all core administrative functions, including clerical support, purchasing, and telecommunications, and organize office operations to maintain a steady flow of services and efficient functioning.
• Advanced computer skills are crucial for managing tasks such as scheduling, file organization, email handling, and proficient use of Microsoft Office applications to drive overall efficiency.
• Demonstrated strength in organizational and communication abilities is required for tasks like file maintenance, agenda preparation, and...

• Emulate and promote the ONE 2 ONE culture by adhering to the vision, mission and core values.
• Provide exemplary customer service to all existing and prospective customers
• Provide a 5-star experience
• Manage and maintain executive calendars, including scheduling meetings, appointments, and calls.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle and prioritize incoming emails, phone calls, and other communications.
• Coordination and scheduling of sales qualified leads (SQLs)
• PowerPoint preparation for outside sales presentations
• Arrange travel and accommodation for trips, including itinerary management.
• Personal Assistance
• Organize, coordinate, and attend meetings, including preparing agendas, taking minutes, and following up on action items.
• Coordination with various departments to gather necessary information and resources
• Conducting...

• Emulate and promote the ONE 2 ONE culture by adhering to the vision, mission and core values.
• Provide exemplary customer service to all existing and prospective customers
• Provide a 5-star experience
• Manage and maintain executive calendars, including scheduling meetings, appointments, and calls.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle and prioritize incoming emails, phone calls, and other communications.
• Coordination and scheduling of sales qualified leads (SQLs)
• PowerPoint preparation for outside sales presentations
• Arrange travel and accommodation for trips, including itinerary management.
• Personal Assistance
• Organize, coordinate, and attend meetings, including preparing agendas, taking minutes, and following up on action items.
• Coordination with various departments to gather necessary information and resources
• Conducting...