Administrative Coordinator in Massachusetts

Summary

The Administrative Coordinator will play a crucial role in ensuring the smooth and efficient operation of the NCF office, directly contributing to the success of our programs and events.  This position is responsible for managing day-to-day administrative tasks, supporting event logistics, and serving as the first point of contact for general inquiries by phone and email.  The ideal candidate is organized, proactive, collaborative, and possesses excellent communication skills.  The Administrative Coordinator will work closely with the Development and Communications teams while also providing essential support to the Senior Leadership team.

Responsibilities

Front-line Support: 

-     Welcome and assist Foundation visitors, including donors and board members, and address inquiries in person, via email, or over the...

Position summary: The Administrative Coordinator is responsible for supporting the day-to-day functions of the company. This role involves coordinating various administrative tasks, vendor communications, and ensuring that operational processes run smoothly and efficiently.

Essential duties and responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Essential duties include the following. Other duties may be assigned as needed

Functions:

·        Create and manage administrative documents for Vendor Sourcing & Compliance department

·        Assist in generating NJS Quotes

·        Send NJS confirmations, per operating procedure

·       ...

The Administrative Coordinator provides administrative support to two Massachusetts Life Sciences Center (MLSC) Vice Presidents (Marketing, Communications, & Community Relations/Economic Development & Partnerships). The position handles details of a highly confidential and critical nature. This person will schedule meetings on behalf of the supervisors and the department members, organize the meetings and collect and prepares information for use in discussions/meetings of staff and/or with external stakeholders or visitors to the MLSC office. This person will be asked to support presentation materials for meetings. The position is also responsible for expense reports.

The Administrative Coordinator makes high-level contacts and arranges meetings and events, inside and outside the organization. The MLSC is seeking a team member with high energy, exercising sound judgment within generally defined practices and policies in selecting methods and techniques for obtaining...