Executive Assistant in Indiana

Responsibilities

• Provide high-level administrative support to the executive team, including managing calendars, scheduling meetings, and arranging travel itineraries.
• Prepare and organize documents, reports, and presentations for executive meetings.
• Act as a liaison between executives and internal/external stakeholders.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist with project management tasks as needed, ensuring timely follow-up and completion.
• Perform general office duties such as filing, data entry, and maintaining office supplies.

Requirements

• Proven experience as an executive administrative assistant or similar role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication...

• Manage the Executive's calendar, prioritizing appointments, travel, and meetings.
• Draft correspondence, including letters, emails, and reports, on behalf of the Executive.
• Support the Executive in meetings by taking notes and ensuring the completion of action items.
• Represent the Executive in meetings and communications with internal and external stakeholders.
• Act as a liaison between the Executive, clients, and stakeholders, ensuring timely communication and decision-making.
• Provide strategic insights to the Executive on planning, policy development, and decision-making.
• Ensure the timely completion of projects and initiatives led by the Executive.
• Research and recommend updated policies and strategies as needed.
• Create and maintain systems to streamline operations.
• Maintain confidential files and data records accurately.
• Utilize Excel extensively for data analysis and reporting.
...

• Manage the Executive's calendar, prioritizing appointments, travel, and meetings.
• Draft correspondence, including letters, emails, and reports, on behalf of the Executive.
• Support the Executive in meetings by taking notes and ensuring the completion of action items.
• Represent the Executive in meetings and communications with internal and external stakeholders.
• Act as a liaison between the Executive, clients, and stakeholders, ensuring timely communication and decision-making.
• Provide strategic insights to the Executive on planning, policy development, and decision-making.
• Ensure the timely completion of projects and initiatives led by the Executive.
• Research and recommend updated policies and strategies as needed.
• Create and maintain systems to streamline operations.
• Maintain confidential files and data records accurately.
• Utilize Excel extensively for data analysis and reporting.
...

Job Title: Administrative Assistant / Executive Assistant

Isotopia is a global biotech company manufacturing key ingredients for pharmaceutical cancer drugs. At our US headquarters in Indianapolis, we will be next door to our key customers, delivering our products just in time, each day, every day. We are seeking a highly motivated and detail-oriented Administrative Assistant / Executive Assistant to join our team. As an Administrative Assistant / Executive Assistant, you will play a crucial role in supporting our executive team and ensuring the smooth operations of our office. You will be part of a family and a team, dedicated to our mission to deliver on our covenant with our customers.

Responsibilities:

• Provide comprehensive administrative support to the executive team, including organizing and scheduling meetings, managing calendars, making travel arrangements, and handling correspondence.
• Assist in...