System Optimization Department Manager

At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over 1400 employees across 12 offices, there is a breadth and variety of work to keep you engaged and inspired.  

We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including:    

• New construction – Engineering, fabrication and installation of mechanical systems for new projects following lean construction practices  

• Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies  

• Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response  

• Building Controls - Control systems, fault detection, energy services and remote monitoring  

People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:  

• Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision. 

• Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.  

• Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.  

• Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.  

• Innovation – We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves. 

• Fun! – Take the work seriously, but never take ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both. 

Requirements

System Optimization Manager: This is where you come in. 

We are seeking a System Optimization Department Manager to lead and oversee the New Construction and Performance Contracting System Optimization Specialists, along with the Field Engineering (TAB) team. This role serves as the bridge to the executive team and other departments, driving company objectives, managing interdepartmental transitions, and fostering clear communication. A key responsibility is to expand our presence across target regions, with a current footprint in Washington and Oregon and future growth opportunities in Idaho. Success in this role means you’ll gain greater ownership, access substantial growth potential, and enjoy a level of freedom rarely found elsewhere.

Top deliverables in the first year to be a hero: 

• Staff Development and Growth
  Build and develop the System Optimization team to effectively support all business units over the next 3-5 years.

• Operational Management
  Assess and manage departmental workload across the entire project lifecycle, including phases in Sales, Engineering, Purchasing, Detailing, Controls, Project Management, and Closeout. Ensure that team goals are met, and foster seamless communication within the department and across other teams, promoting MMFS's culture.

• Strategic Planning
  Set and implement departmental goals and strategies that align with organizational objectives. Plan for the next 3-5 years to prepare for future growth and industry changes.

• Financial Oversight
  Oversee departmental budgets and resource allocations while tracking KPIs to ensure financial efficiency.

• Efficiency and Compliance
  Identify opportunities to streamline departmental and organization-wide processes. Ensure full compliance with relevant safety standards and regulations.

The System Optimization Department Manager, reporting directly to the Vice President of Operations, collaborates closely with the Director of Risk Management to analyze and address recurring warranty issues, establishing new or refined processes to prevent similar issues in future projects. This role plays a significant part in shaping the company’s strategic approach to process improvements, equipment selection, and overall performance in project execution. Key responsibilities include upholding the company’s quality control standards and developing innovative quality control tools and resources.

Your Background: What kind of person will thrive in this role? 

You should have… 

• Deep expertise in mechanical systems, backed by 10+ years of experience in construction-related roles, particularly focused on MEP (Mechanical, Electrical, and Plumbing) project components.
• Bachelor’s degree in Mechanical Engineering (preferred but not required).
• Proficiency in scheduling software like Microsoft Project, Primavera P6, Touch Plan, or similar tools.
• Familiarity with Procore is a must.
• Experience with third-party commissioning software, such as CX-Alloy or comparable platforms.

And everyone you work with should describe you as… 

• A person with a strong sense of ownership
• Exceptionally hardworking
• Highly adaptable
• Always bringing a positive, can-do attitude

And you should be motivated by… 

• Taking initiative to learn independently—if you need extensive handholding or constant oversight, this role might not be the best fit.
• Thriving in a lean, results-driven environment where you're challenged to achieve more, take on additional responsibilities, and continuously grow.
• Enjoying a transparent, fun work culture that values innovation and has a supportive, family-like atmosphere.

Benefits

Compensation: $100,000 to $140,000 Annually

MacDonald-Miller Facility Solutions presently provides employee coverage for: 

• Medical, dental, vision for employees (coverage available for dependents for shared premium). 

• 401k retirement plan including Company matching. 

• Vacation and Sick Compensation (PTO), and Holiday Pay! 

• Disability income protection including short term and long-term disability. 

• Employee and dependent life insurance. 

• Wellness Program. 

• Employee Assistance Program. 

Where you will work 

Our Seattle Prefab Shop is located at 3701 South Norfolk Street Seattle, WA 98118. The Prefab Shop is in the vibrant Rainier Valley, near downtown and SeaTac Airport. Highlights include proximity to Lake Washington and Seward Park, diverse dining and cultural options, and excellent public transit access via the Link Light Rail.

Interested in learning more?  

If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team! 

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.