Recruiting Coordinator

*This position is based in our Headquarters locations in Northgate and Mountlake Terrace.*

Who We Are

Mindful Support Services is a mental health organization focused on business-to-business support for independent therapy and psychiatric private practices. For 13 years, we have been providing administrative and organizational services to simplify the processes of sourcing, marketing, and billing with patients and insurers. Our teams support over 1,500 mental health providers, and in turn over 20,000 patient visits per week across 15 locations in Arizona, Colorado, Nevada, Oregon, and Washington as well as virtually via Telehealth. 

We are a company dedicated to the complex mission of improving access to high quality mental healthcare in our community. We are driven by our tenets of respect, authenticity, collaboration, and perseverance and instill these qualities into everything we do.

About the Role  

The Recruiting Coordinator (Hiring Coordinator) supports the hiring team by performing phone screens, conducting reference checks, coordinating interviews, handling administrative tasks, posting job ads, preparing job offers, maintaining candidate databases, and assisting with new hire onboarding. 

This role will work with a wide range of personalities and must be adept at reading people and assessing proper fit within our company. A successful candidate will excel in multi-tasking, attention to detail, and good judgement.  

Responsibilities

• Place and update job postings including external online platforms and internal platforms. 

• Evaluate and screen resumes and cover letters. 

• Conduct phone interviews and reference checks. 

• Maintain a complete record of interviews and new hires. 

• Update candidate records and job postings in recruiting systems, including applicant tracking system. 

• Coordinate interview scheduling and applicant communication. 

• Assist with the employee referral process. 

• Assist with new hire onboarding (e.g. preparing necessary paperwork and scheduling.) 

• Reflect the work environment, culture, role responsibilities and expectations to prospective candidate while assessing for fit. 

• Act as a first point of contact for prospective candidates, highlighting our brand and culture. 

Requirements

Qualifications 

• Minimum of two years of customer service experience including at least one year relevant experience in talent acquisition and/or interviewing.
• Highly detail-oriented.
• Excellent customer service and ability to build relationships with candidates and hiring managers.
• Proficiency in Microsoft Office products (especially Outlook and Excel).
• Ability to adapt to new software applications and functions.

Core Competencies  

• Excellent verbal and written communication. 
• Ability to work independently and as part of a team.
• In-depth understanding of appropriate duties and compensation for each position.
• Possess quality judgment and assessment skills.
• Excellent interpersonal and problem-solving abilities. 
• Develop expert understanding of company mission, values, and culture and act as a brand ambassador.

Benefits

Compensation and Benefits:

• Position Salary Range: $24-$26
• 75% employer covered Health, Dental & Vision benefits plan for employees
• 50% employer covered Health, Dental & Vision benefits plan for dependents
• 401(k) savings plan with employer matching upon eligibility
• 12 PTO days accrued annually in first year
• Professional and career development opportunities
• Compensation evaluated with opportunities for advancement