Payroll Accountant - 1O1K041

A leading Architecture & Design house that works in niche design areas with a selective global clientele. They have been in business for over 50 years and have won many prestigious awards including the National AIA Architecture Firm Award. They have also been named in the Top Ten Most Innovative Companies in Architecture by Fast Company for two years in a row. The firm’s diverse project profile includes Custom Residential, Multi-Family Housing, Commercial, Museums, Cultural spaces, and Hospitality.

Currently, we are seeking a Payroll Accountant to join our dedicated accounting team.

Position Summary

The ​Payroll accountant is​ responsible for processing all aspects of payroll and reconciliation. To succeed in this role, you should have ​strong attention to detail, organizational and process management skills, the ability to communicate effectively, and a high commitment to data accuracy​.  This role will collaborate with ​internal teams​ to deliver exceptional results within specified deadlines. 

Primary Responsibilities:

• Timesheets 
• Execute the timesheet process including the review and approval of timesheets weekly.   
• Monitor, research and resolve any timesheet coding issues with staff.   
• Coordinate time entries with HR Team for employee changes due to new hires/terminations/leaves. 
• Mid-Month/End-of-Month Payrolls  
• Responsible for the execution of the Mid-Month and end-of-month payroll processing through the ERP system and payroll system.   
• Monitor, research, and resolve any pay issues regarding compensation, hours, deductions, 401K, and taxes, through coordination with the HR Team.   
• Assist the HR Team with employee changes in the payroll system by reporting and reviewing changes during the payroll process to ensure the accuracy of employee pay.   
• Submit payroll reports to Leadership for final approval  
• Coordinate funding of the Mid-Month and end-of-month payrolls with the accounting team. 
• Tax Reporting 
• Work with our payroll system to ensure that all monthly, quarterly, and year-end payroll reports and taxes are executed according to State and Federal tax laws and deadlines.   
• Labor Reporting:  
• Work with the Operations Team to create labor utilization reports for Leadership.   
• Weekly reporting of timesheet submittals, project labor reports, and overhead/marketing labor reports to Leadership.  
• Produce other payroll and labor reports as requested by Leadership. 
• Month End/Year End Accounting   
• Allocate and post journal entries for payroll, insurance, taxes, wages, and other payroll entries. 
• Execute the month-end close process regarding timesheets/payroll/benefits.   
• Review of the BS/P&L workbook to ensure the accuracy of benefit entries. 
• Research and resolve any issues with the month-end close.   
• Reconciliation and coordination of payments to benefit providers with the AP team. 

Requirements

Education/Skills/Experience:

• Accounting Degree or equivalent work-related experience
• 7-10 years of payroll processing experience with multi-state experience using a third-party payroll processing system  
• Strong knowledge of payroll processes and regulations with multi city and state payroll 
• General knowledge of Accounting Principles (GAAP) 
• Communicates effectively verbally and in writing, demonstrating the ability to communicate effectively with all levels of internal and external “stakeholders and vendors. 
• Experience with accounting in the A/E/C industry a plus
• Deltek Vision software experience or other ERP software experience is a plus
• Experience with Paylocity is a plus
• Must consent to a criminal background check

Benefits

At the time of posting this job, the hiring range for this position in Seattle is between $75,000 and $85,000 annually.  Final salary decisions are made based upon the extent and relatedness of the candidate’s education and experience and considering internal equity and external market factors.