Operations Manager (Finance)

Our partners at Seattle Foundation are thrilled to find a passionate and dedicated Operations Manager who will play a crucial role as the main contact person for the Finance and Operations (F&O) Department. In this position, you will be responsible for overseeing and improving various essential systems and processes that are critical to the success of our organization.

Position Highlights

• Salary: Hiring Range - $88,000 - $90,000 Annually; Full Range - $67,608 to $108,172
• Type: Limited-Term (18-Months); Full-Time, Salary/Exempt
• Location: Hybrid Work Model; Offices located downtown Seattle, WA

About Seattle Foundation

“The heart and science of philanthropy” is the intersection of philanthropic passion and data-driven solutions to create lasting change. As the community’s foundation, Seattle Foundation’s mission is to ignite powerful and rewarding philanthropy to make Greater Seattle a stronger, more vibrant community for all.

Position Overview:

The Operations Manager serves as the primary liaison within the Finance and Operations (F&O) Department for systems and processes. The Operations Manager reviews processes on an ongoing basis, suggests improvements, efficiencies, and streamlines cyclical tasks within the F&O team, and supports the improvement of F&O information communication across teams. The Operations Manager will spend approximately one third of their time supporting cross-team operations work, as supervised by the Director of Foundation Operations. 

The Operations Manager will also serve as the right-hand person to the Chief Financial Officer (CFO), providing overall administrative support. The Operations Manager interacts with board members and provides staffing support to the Finance, Investment and Audit committees. This position routinely handles confidential and time-sensitive materials and other information.

Primary Responsibilities:

F&O Department Responsibilities:

• Owns and drives internal F&O team planning, project management, process development, and documentation
• Work with team leadership to strengthen team culture and cohesion. Lead, coordinate, and facilitate internal communications and team activities including team meetings, retreats, and trainings
• Collaborate with HR to manage hiring processes and onboarding of new F&O staff
• Provide training and technical support on organizational tools to team members
• Provides executive level administrative support for CFO including calendar scheduling, travel arrangements, meeting set-up and preparation and appropriate follow-up

Cross-Team Responsibilities

• Work with cross-team operations staff in support of organization-wide planning, process documentation and implementation, project and budget management, and day-to-day operations
• In 2024, support organization rollout and team training for new IT system (Microsoft Dynamics 365)
• Build and maintain reports and dashboards in support of team and organization-wide needs. Complete routine data entry and data cleanup tasks
• Serve as backup to other operations-focused roles across the organization

Requirements

• Three to five years of experience in program or project management and experience managing budgets
• BA in Business Administration, Finance, Accounting or equivalent experience
• Ability to evaluate situations and apply judgment and critical thinking
• Ability to prioritize work and decisions in an ambiguous environment
• Effective communicator with experience informing and persuading others, and facilitating organizational change (ability to influence without authority)
• Effective verbal and written skills including editing and formatting skills; attention to detail
• Ability to manage work including coordinating multiple projects with disparate aspects and competing deadlines
• Ability to successfully work with a diverse range of people; inside and outside the organization
• Ability to attend and participate in activities outside core business hours
• Experience working with Nonprofit Boards of Trustees

Benefits

• Hiring Range - $88,000 - $90,000 Annually; Full Range - $67,608 to $108,172
• 100% Paid by employer: medical, dental, vision, life, AD&D, LTD. 403(b)
• Retirement matched at 5%; increasing to 10% over time, 100% immediate vesting.
• PTO: 3 weeks’ vacation, 2 weeks sick, 4 wellness days, 15 holidays,
• $1,200 annual remote work benefit, $750 annual wellness benefit, $1,200 annual transit benefit; Professional development stipend, optional Flex plan and dependent coverage.

Safety and Health Requirements:

Seattle Foundation places the health and safety of its employees and the communities we serve as our highest priority. To support this priority, we require that all employees be fully vaccinated against COVID-19. Waivers are available for accepted medical and religious exemptions.