Operations Administrator - 1O1K052

SNIPEBRIDGE, a leading talent acquisition company specializing in the Architecture & Design industry, is currently seeking a Operations Administrator to join our client's dynamic Ops team.

Our client is a leading Architecture & Design house that works in niche design areas with a selective global clientele. They have been in business for over 5 decades and have won many prestigious awards and have named in the Top Ten Most Innovative Companies in Architecture by Fast Company for two years in a row. The firm’s diverse project profile includes Custom Residential, Multi-Family Housing, Commercial, Museums, Cultural spaces, and Hospitality.

Position Summary

The Operations Administrator plays a crucial role in ensuring seamless operations by managing workflows and reporting for project staffing and the firm’s architectural operations team. This role will collaborate with internal teams to deliver exceptional results within specified deadlines.

Responsibilities:

• Data Analysis and Reporting: 
• Develop and regularly prepare a variety of project staffing and operations reports.
• Generate reports and analyze staffing trends to optimize resource allocations. 
• Requires above-average mastery of Excel for data manipulation and reporting.
• Develop and present data using visual elements like charts, graphs, and maps to help communicate insights and patterns found in data.
• Project Onboarding and Transition:  
• Effectively onboard new projects to the firm.
• Partner with Marketing and Contracts teams to gather necessary data for project staffing.
• Transition projects to assigned project managers.
• Meeting Management:
• Schedule and prepare information for meetings.
• Attend meetings to document action items.
• Ensure follow-through on action items by meeting attendees.
• Resource Planning and Project Staffing:
• Support overall resource planning and project staffing workflows.
• Ensure projects are staffed in a timely and effective manner.

Requirements

Education/Skills/Experience:

• Bachelor's degree in Business Administration, Operations Management or related field
• Minimum 3 years of experience in administrative role
• Intermediate experience in data analysis, reporting, or business intelligence and data visualization
• Proficient in the Microsoft Suite, with advanced proficiency in Excel
• Experience with ERP software such as Deltek Vision, preferred
• Experience with MS Power BI or other data visualization tools.
• Strong organizational skills including an aptitude to manage and delegate a multitude of detailed tasks, assignments and changing priorities efficiently with accuracy.
• Proactive and collaborative by nature, highly motivated and curious to deliver excellent work requiring excellent analytical and problem-solving skills.
• Effective verbal and written communication skills.

Benefits

At the time of posting this job, the hiring range for this position in Seattle is between $70,000 and $75,000 annually.  Final salary decisions are made based upon the extent and relatedness of the candidate’s education and experience and considering internal equity and external market factors.

All applicants must be legally authorized to work in the United States without sponsorship and must already possess long-term work authorization.