Leave and Accommodation Specialist

At MacDonald-Miller Facility Solutions (“MacMiller”), we are committed to making buildings work better. As the Northwest’s leading mechanical contracting firm, we provide comprehensive design, delivery, and maintenance services for HVAC, plumbing, and automation systems in commercial buildings. With a strong workforce of over 1000 employees across 8 offices, each day brings unique challenges and opportunities for professional growth.

We take pride in our history of exceeding client expectations and delivering exceptional service. Our integrated teams tackle a variety of projects, including:

• New Construction: Transforming 3D architectural models into beautifully constructed urban buildings that meet time and budget constraints.
• Special Projects: Upgrading existing structures to improve efficiency and functionality.
• Service: Providing scheduled and on-demand maintenance to ensure tenant comfort.
• Building Performance: Delivering state-of-the-art control systems and automation to enhance energy efficiency.

Our success is built on collaboration and our Core Culture Values:

Collaboration: A united team that values diverse strengths to achieve shared goals.

Dedication: A commitment to personal and professional excellence, executing our tasks with integrity.

Safety: Creating a secure work environment where everyone can thrive.

Community: Fostering meaningful relationships to build a trusting and enjoyable workplace.

Innovation: Embracing creative problem-solving to remain industry leaders.

Fun! We believe in enjoying our work and maintaining a positive atmosphere.

Requirements

The Leave and Accommodation Specialist administers employee leaves of absence (LOA) and workplace accommodations, serving as a primary point-of-contact for employees and managers, while working closely with other key partners to facilitate a smooth process. Together with the Benefits Program Manager, this role ensures compliance with federal, state, regional, and company polices related to LOAs and accommodations, including Family & Medical Leave Act, Americans with Disabilities Act, state-specific, company-specific, and other programs. 

Key Responsibilities:

Leave & Accommodation Program Administration 

• Serve as a primary contact for educating and answering employee and manager questions on various leave and accommodation options 
• Review and process requests, ensuring all necessary documentation is collected and verified 
• Engage in the interactive process, determine and certify employees’ eligibility status for various programs 
• Distribute program materials and required notifications 
• Communicate with impacted employees, managers, and other stakeholders as necessary 
• Collaborate with external vendors, brokers, carriers, and advisors to ensure smooth administration of programs  
• Ongoing collaboration with and support for the HR team and benefits program 
• Perform other duties as needed 

Compliance & Reporting  

• Maintain program administration tracking systems and perform quality checks to ensure accuracy 
• Prepare and submit reporting to internal and external partners 
• Partner with Payroll and HR to ensure correct payments and deductions are processed during leave period 
• Stay up-to-date with federal, state, and local laws and best practices in benefits and LOA management  

Skills/Abilities 

• Strong communication and interpersonal skills 
• Ability to handle sensitive and confidential information with discretion 
• A sharp eye for detail and accuracy 
• Excellent organizational and time management skills 
• Familiarity with federal, state, and local laws and regulations related to benefits, leave of absence, and accommodations 
• A team player as well as working independently 
• Proficient with Microsoft Office Suite or similar software, including Excel 
• Proficient with HRIS and LOA/benefits administration systems 

Qualifications

• High school diploma or GED and a minimum of three years of experience in Human Resources or similar role 
• Four-year degree preferred 
• Previous leave of absence experience required 

Physical Requirements:

• Sitting: Ability to sit for extended periods while working at a desk, attending virtual meetings, or performing computer-based tasks.
• Walking: Occasional walking between departments, offices, or other locations within the building for meetings and events.
• Standing: Ability to stand for short periods during in-person meetings, training sessions, or events.
• Lifting: Occasional light lifting of up to 25 pounds, such as carrying office supplies or materials for presentations and meetings.
• Travel: Ability to travel locally for meetings, site visits, or other business needs.
• Technology Use: Proficiency in operating standard office equipment, including computers, phones, and printers, on a regular basis.
• Visual and Auditory: Ability to read documents, review presentation materials, and participate in discussions during meetings or presentations.

Ideal candidates will be described as:

• Empathetic, caring, and compassionate.
• Communication-oriented with excellent verbal and written skills.
• Trustworthy and capable of maintaining confidentiality.
• Highly organized with strong problem-solving abilities.

Successful candidates should be motivated by:

• A desire to help and support others.
• An interest in improving and making processes more accessible.
• A passion for fostering a fun, transparent, and innovative workplace culture.

Benefits

Compensation:  $78,000 - $98,000 Annually

MacDonald-Miller Facility Solutions presently provides employee coverage for:

• Medical, dental, vision for employees (coverage available for dependents for shared premium).
• 401k retirement plan including a very generous Company matching portion.
• Vacation and Sick Compensation (PTO), and Holiday Pay!
• Disability income protection including short term and long term disability.
• Employee and dependent life insurance.
• Wellness Program.
• Employee Assistance Program.

Where you will work

Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.   

Interested in learning more?

If you’re ready for an adventure, and are interested in being considered for this role, click apply to start the conversation!